Executive Administrative istant
Executive Administrative istant
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Job Description
Executive Administrative istant (Confidential Company)
Location: Remote Hours: CST 8am 5pm or 9am 6pm (flexible)
Position Overview:
We are looking for an organized and dynamic Executive Administrative istant to provide essential support to our leadership team. This role involves managing a variety of administrative duties ensuring that executives can operate efficiently. The right candidate will be a proactive problem solver with strong communication ss and an ability to multitask.
Key Responsibilities:
- Schedule Coordination: Oversee the executive’s calendar by organizing meetings setting reminders and ensuring seamless scheduling across multiple time zones if needed.
- Email Handling: Sort through incoming emails manage subscriptions respond to routine messages and draft responses for standard requests when necessary.
- Data Management: Input and update information in company systems ensuring accuracy in all database and CRM entries.
- Doentation Maintenance: Create and maintain doents such as manuals guides and meeting notes ensuring everything is uptodate and accessible.
- Basic Reporting: Generate regular performance and ytic reports compiling data into weekly or monthly summaries.
- Event Planning: Handle logistics for events webinars and meetings whether in person or virtual including venue booking and setup arrangements.
- Travel Planning: Organize all travel arrangements including booking flights and accommodations while also preparing detailed itineraries.
- Inventory Tracking: Monitor office supplies or equipment inventory placing orders as necessary.
- Compliance Monitoring: Help ensure that company processes align with internal policies and external regulations providing support in conducting compliance checks.
- Social Media istance: ist with social media activities by scheduling posts tracking mentions and compiling basic performance data.
- Customer Support: Manage basic customer service tasks such as handling initial inquiries via email or chat and escalating when required.
- Training Logistics: Coordinate staff training sessions ensure training materials are prepared and track participation and completion.
- Project istance: Provide administrative help for ongoing projects updating project management tools coordinating among team members and managing projectrelated doents.
- Research Tasks: Perform research on igned topics including industry trends competitor insights and potential tools or solutions.
- Onboarding Support: ist in onboarding new hires by managing paperwork setting up workstations and guiding them through the company’s orientation process.
Ideal Candidate:
- Proven track record in an executive istant or similar administrative role.
- Strong organizational and time management ss with the ability to prioritize tasks effectively.
- Proficient in using office software (e.g. Microsoft Office Google Suite) and CRM systems.
- Discreet when handling sensitive information.
- Adaptable and able to handle changing priorities.
This role offers the opportunity to work closely with our leadership and contribute to the company’s efficiency through a variety of impactful tasks. Discretion and professionalism are key to thriving in this environment.
Employment Type
Full Time
