Administrative Assistant

This is a remote position.

Role Name: Admin Assistant

Schedule:

• Fulltime Monday to Friday 8:30am5:30pm
  

Client Timezone: AEST (Australian Eastern Standard Time)

Client Overview

Our client is a dynamic and innovative company operating at the intersection of events film production and construction. As a rapidly growing business they offer cuttingedge solutions and services across multiple sectors. This is an exciting opportunity to join a forwardthinking team that values creativity efficiency and exceptional client service. By becoming part of this organization you ll contribute to highprofile projects and play a crucial role in the company s continued success and expansion.

Job Description

We are seeking a highly organized and proactive Executive Assistant to provide crucial support to key executives in our client s thriving business. This role offers a unique opportunity to work closely with leadership in a fastpaced multiindustry environment. You will be responsible for managing communications coordinating schedules and handling a variety of administrative tasks that are essential to the smooth operation of the business. This position is ideal for someone who excels at multitasking has a keen eye for detail and enjoys working in a dynamic setting where no two days are the same. As an integral part of the team you ll have the chance to develop your skills gain insights into various industries and contribute significantly to the company s growth and success.

Responsibilities

• Manage and prioritize executives emails drafting responses and ensuring timely communication
  
• Coordinate complex calendars schedule meetings and manage travel arrangements when necessary
  
• Review and proofread important documents ensuring accuracy and professionalism
  
• Assist with tasks in HubSpot contributing to efficient customer relationship management
  
• Prepare and organize materials for meetings presentations and other executive engagements
  
• Act as a liaison between executives and internal/external stakeholders maintaining professional relationships
  
• Manage and track important projects and deadlines ensuring executives are wellprepared for all commitments
  
• Assist in organizing and maintaining digital and physical filing systems for easy information retrieval
  
• Support the planning and execution of company events or client meetings as needed
  
• Continuously seek ways to improve processes and increase efficiency in executive operations
  

Requirements

• Exceptional written and verbal communication skills in English
  
• Proven experience in email management calendar scheduling and general administrative support
  
• Strong attention to detail and ability to proofread documents with high accuracy
  
• Proficiency in Microsoft Office Suite and Google Workspace
  
• Basic knowledge of HubSpot or willingness to quickly learn and master new software tools
  
• Excellent organizational and time management skills with the ability to prioritize tasks effectively
  
• Discretion and ability to handle confidential information with utmost professionalism
  
• Proactive problemsolving skills and ability to anticipate needs before they arise
  
• Flexibility to adapt to changing priorities and handle multiple tasks simultaneously
  
• Bachelor s degree in Business Administration Communications or a related field preferred
  
• Previous experience as an Executive Assistant or in a similar role is a plus
  
• Familiarity with the event film or construction industries is beneficial but not required