Remote Admin Assistant

This is a remote position.

Empower Operations as a Trusted Remote Admin Assistant

This is a remote position.

FullTime 40 Hours per week

PHP

Shift schedule will follow Darwin Australia TAS timezone

We re looking for a Remote Admin Assistant to support the operations of an Electrical Testing and Compliance Company in Australia. If you excel at multitasking and enjoy supporting essential business functions all while in a remote setup this could be the perfect opportunity for you!

About the Role:

As an Admin Assistant you will be responsible for a variety of administrative tasks including invoice preparation compliance tracking data management and report generation. You ll collaborate with technicians customer service teams and management to ensure that records are accurate and operations run efficiently. Working remotely you ll need to be proactive reliable and comfortable using digital tools to manage job details and client requirements.

Why You ll Love This Role:

• Step up your administrative and operational skills in a dynamic industry
  

• Support a company dedicated to safety and compliance in the electrical industry.
  

• Work from the comfort of your home while maintaining a structured and rewarding workflow.
  

• Work closely with international technicians customer service teams and management in a supportive environment.
  

Key Responsibilities:

Handle Invoicing and Discrepancy Resolution

• Prepare and review invoices to ensure accuracy and compliance with job details.
  

• Investigate and resolve any discrepancies by coordinating with field technicians and customer service teams.
  

• Upload testing results and invoices to clientspecific portals promptly.
  

Maintain Compliance and Scheduling Records

• Track and manage compliancerelated documents such as vehicle registrations licenses and technician inductions.
  

• Keep schedules up to date for planned maintenance visits ensuring all necessary approvals and documentation are in place.
  

Manage Data Entry and Administrative Reports

• Input organize and maintain accurate job details within the company s job management system (AroFlo).
  

• Generate and review administrative reports to monitor team performance and ensure compliance standards are met.
  

Support Customer Service and Team Operations

• Assist the customer service team with administrative tasks to ensure smooth daytoday operations.
  

• Provide documentation support to help the team resolve inquiries efficiently.
  

Requirements

What We re Looking For:

Highly Organized Multitasker Ability to manage multiple responsibilities with precision and efficiency.

DetailOriented ProblemSolver Strong attention to detail especially in reviewing invoices and resolving discrepancies.

TechSavvy Administrator Comfortable working with Microsoft Office job management systems (AroFlo preferred) and client portals.

Clear Communicator Excellent verbal and written communication skills for collaborating with teams and clients.

Reliable and SelfMotivated Able to work independently in a remote environment while staying proactive and accountable.

Qualifications and Requirements:

• Bachelor s degree or equivalent experience in Business Administration Office Management or a related field.
  

• At least 2 years of administrative experience ideally in compliance maintenance or servicebased industries.
  

• Technical proficiency in Microsoft Office Suite (Excel Word Outlook) and the ability to learn job management systems (e.g. AroFlo).
  

• Ability to work remotely with a stable internet connection and backup systems.
  

About Remote Workmate

At Remote Workmate we do more than just fill positions we re redefining the way remote work works. As pioneers in the BPO industry we don t just follow trends; we set them. Our mission is to empower businesses by connecting them with top Filipino talent while accelerating careers through a simple transparent recruitment process. We specialize in connecting skilled Filipino professionals with offshore opportunities guiding you every step of the way. Your time talent and skills are valued and we re committed to fair pay and ongoing opportunities.

We believe that the right people paired with the right tools and mindset can revolutionize any business. Unlike traditional BPOs that prioritize speed over substance we focus on quality strategic fit and longterm success ensuring that our talent becomes a true extension of our clients teams.

Joining Remote Workmate means more than just landing a job it s an opportunity to be part of something transformative. If you re ready to develop smart strategies harness technology and advance into leadership this is where your career will thrive.