Accounts Payable Clerk
Accounts Payable Clerk
Posted on :
02-12-2024
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
02-12-2024
Job Description
Job title: Accounts Payable Clerk
Work loaction: Green Cove Springs FL
Job Type: C2C/Fulltime/W2
Job Details :
This position performs accounts payable functions for the Finance Department including issuing purchase orders payment for services and goods vendor database management insurance verification and 1099 reporting.
ESSENTIAL JOB FUNCTIONS
Maintains vendor database.
Issues out annual 1099 reports.
Ensures that all payables have the required backup for processing and payment.
Maintains accounts payable files.
Receives telephone calls and provides assistance and information pertinent to the department.
Matches purchase orders with invoices in preparation for payment.
Processes all weekly and monthly payables after they have been approved for payment.
Provides list of processed checks to Financial Analyst so they can be keyed into the Banks positive pay system.
Keys in all checks and processes same.
Stamps initials scans and files payment records.
Maintains vendor list and inputs vendor information into computer.
Obtains insurance information W9s and workers compensation certificates from vendors and maintains all vendor files.
Assist Customer Service Representative by waiting on customers and posting payments when required.
May be required to return to work to assist with emergency management preparation response and/or recovery activities.
Performs other related duties as assigned.
MINIMUM QUALIFICATIONS
Education and Experience:
High school diploma or equivalent two (2) years of experience in accounts payable or accounts receivable for a municipal government or private sector firm or an equivalent combination of education and experience.
Licenses or Certifications:
Possession of a valid Class E Florida Drivers License and compliance with vehicle use policy requirements Section 8.15(c) in the Citys Personnel Manual.
Special Requirements:
None.
Knowledge Skills and Abilities:
Knowledge of office operations and procedures.
Knowledge of governmental and City policies for processing bills.
Knowledge of business English punctuation grammar and spelling.
Knowledge of departments record keeping and reporting requirements.
Knowledge of City departments and the services provided by each.
Knowledge of bookkeeping procedures.
Skill in Microsoft Office programs Excel and Word
Knowledge of Financial Software Programs such as ADG
Ability to prepare reports and compose letters.
Ability to proofread typed and handwritten material.
Ability to pull and file alphabetical and numerical material rapidly and accurately.
Ability to make moderately complex arithmetical computations.
Ability to establish effective working relationships with employees officials outside vendors and the general public.
Ability to effectively communicate orally and in writing.
PHYSICAL DEMANDS
The work is light and requires the ability to exert up to 20 pounds of force occasionally and/or up to 10 pounds of force to move objects. Also requires the following physical abilities: balancing climbing crouching feeling manual dexterity handling hearing kneeling lifting reaching repetitive motion speaking standing talking visual acuity and walking.
WORK ENVIRONMENT
Work is performed in an office environment.
Job Type: Fulltime
Benefits:
Dental insurance
Health insurance
Life insurance
Paid time off
Tuition reimbursement
Vision insurance
Schedule:
Health insurance
Life insurance
Paid time off
Tuition reimbursement
Vision insurance
Schedule:
Day shift
Work Location: In person
Work Location: In person
Employment Type
Full Time
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