Executive Assistant
Executive Assistant
Posted on :
20-10-2022
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Jobs by Experience
1-3 years
Monthly Salary
Not Disclosed
Salary Not Disclosed
Posted on :
20-10-2022
Job Description
JOB DESCRIPTION FOR EXECUTIVE ASSISTANT
Our client is passionate about helping tradies get their life back and are passionate about turning the tradie industry on its head. They strive to be the biggest provider of Admin to Trade Businesses in the Western World. Our client s promise is to foster long term authentic relationships with their clients, build on trust, integrity clear communication, and a strong work ethic. They operate to the highest of standards and treat their client s business as they do their own. The service they provide delivers real impact and changes lives, both personally and in business.
We are looking for a high caliber Executive Assistant to join our team. The main responsibility of an Executive Assistant is to provide a wide range of support services for high-level managers as well as for the top-level executives. The Executive Assistant will perform a full range of highly responsible, complex, sensitive, and confidential administrative, secretarial, advanced clerical, and programmatic support functions of a general or specialized nature in support of the executive with only occasional instruction or assistance exercising judgment and initiative.
To be an Executive Assistant:
Graduate of any Bachelor s Degree.
Previous work experience as an Executive Assistant or other similar administrative support experience is strongly preferred.
1-2 years of proven hands-on experience with office management systems, Microsoft Suite (Outlook, Excel, and Word) and Microsoft teams
Experience with Managing social medial platforms such as Facebook, Instagram, and LinkedIn
Experience with using Active Campaign CRM
Exceptional communication and written skills.
High-level initiative and proactiveness
Extensive knowledge of principles and practices of office administration.
Proven hand-on experience exercising discretion and confidentiality with sensitive company information.
Top-notch organizational skills with an ability to think proactively, multitask and prioritize daily workload.
Exceptional conceptual thinking, resourcefulness, diligence, attention to detail and creative problem-solving skills.
Highly organized with top-notch ability to work with limited supervision.
Adept at meeting deadlines in a fast-paced quickly changing environment.
Technologically proficient, social media savvy, and has in-depth knowledge with online calendars and/or cloud system.
Exceptional time management, leadership, and organization skills.
Advanced knowledge of principles and practices of sound business communication.
In-depth knowledge of principles of business letter writing and report preparation.
Advanced knowledge of records management principles and procedures including record keeping and filing principles and practices.
Extensive knowledge of customer service and public relations methods and techniques.
Exceptional knowledge of methods and techniques of proper phone etiquette.
A team player with the initiative to step up into the leadership responsibilities when the need arises.
Your Responsibilities as an Executive Assistant:
Independently perform a full range of varied complex, sensitive, highly responsible, and confidential office administrative, secretarial, advanced clerical, and routine programmatic support functions of a general or specialized nature in support of assigned programs, division, and/or department with only occasional instruction or assistance.
Plan and organize work activities; recommends improvements in workflow, procedures, and use of equipment and forms; implement improvements as approved; develop and revise office forms and report formats as required;
Prepare clear, accurate, and concise reports.
Accurately recording minutes from meetings.
Using various software, including CRM, word processing, spreadsheets, databases, and presentation software.
Establish, organize, and maintain a variety of specialized files and records.
Understand and carry out oral and written directions.
Respond tactfully, clearly, concisely, and appropriately to inquiries.
Making travel arrangements for executives.
Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.
Proofread, verify, and review materials, applications, records, reports, and publications for accuracy, completeness, and conformance with established standards, regulations, policies, and procedures; ensure materials, reports, and packets for signature are accurate and complete.
Maintain calendar of activities, meetings, and various events.
Establish and maintain effective working relationships with those contacted in the course of work.
Train and supervise new executive assistants, analyzing areas of weakness, and monitoring their work.
Perform related duties as required.
If this sounds like you, then what are you waiting for? Come join us!
Boomering is a successful, with equal opportunities BPO, based in Clark Free port Zone, whose modern office facilities offer the latest in technology and backups, together with amazing remuneration and benefits packages.
Our Core Values are the essential key to our success, and our mission is to Enrich Client and Staff Lives Through Simple and Smart Offshoring Solutions. We manage the company using the Entrepreneurial Operating System (EOS) and achieving a good WORK-LIFE balance for everyone.
Our client is passionate about helping tradies get their life back and are passionate about turning the tradie industry on its head. They strive to be the biggest provider of Admin to Trade Businesses in the Western World. Our client s promise is to foster long term authentic relationships with their clients, build on trust, integrity clear communication, and a strong work ethic. They operate to the highest of standards and treat their client s business as they do their own. The service they provide delivers real impact and changes lives, both personally and in business.
We are looking for a high caliber Executive Assistant to join our team. The main responsibility of an Executive Assistant is to provide a wide range of support services for high-level managers as well as for the top-level executives. The Executive Assistant will perform a full range of highly responsible, complex, sensitive, and confidential administrative, secretarial, advanced clerical, and programmatic support functions of a general or specialized nature in support of the executive with only occasional instruction or assistance exercising judgment and initiative.
To be an Executive Assistant:
Graduate of any Bachelor s Degree.
Previous work experience as an Executive Assistant or other similar administrative support experience is strongly preferred.
1-2 years of proven hands-on experience with office management systems, Microsoft Suite (Outlook, Excel, and Word) and Microsoft teams
Experience with Managing social medial platforms such as Facebook, Instagram, and LinkedIn
Experience with using Active Campaign CRM
Exceptional communication and written skills.
High-level initiative and proactiveness
Extensive knowledge of principles and practices of office administration.
Proven hand-on experience exercising discretion and confidentiality with sensitive company information.
Top-notch organizational skills with an ability to think proactively, multitask and prioritize daily workload.
Exceptional conceptual thinking, resourcefulness, diligence, attention to detail and creative problem-solving skills.
Highly organized with top-notch ability to work with limited supervision.
Adept at meeting deadlines in a fast-paced quickly changing environment.
Technologically proficient, social media savvy, and has in-depth knowledge with online calendars and/or cloud system.
Exceptional time management, leadership, and organization skills.
Advanced knowledge of principles and practices of sound business communication.
In-depth knowledge of principles of business letter writing and report preparation.
Advanced knowledge of records management principles and procedures including record keeping and filing principles and practices.
Extensive knowledge of customer service and public relations methods and techniques.
Exceptional knowledge of methods and techniques of proper phone etiquette.
A team player with the initiative to step up into the leadership responsibilities when the need arises.
Your Responsibilities as an Executive Assistant:
Independently perform a full range of varied complex, sensitive, highly responsible, and confidential office administrative, secretarial, advanced clerical, and routine programmatic support functions of a general or specialized nature in support of assigned programs, division, and/or department with only occasional instruction or assistance.
Plan and organize work activities; recommends improvements in workflow, procedures, and use of equipment and forms; implement improvements as approved; develop and revise office forms and report formats as required;
Prepare clear, accurate, and concise reports.
Accurately recording minutes from meetings.
Using various software, including CRM, word processing, spreadsheets, databases, and presentation software.
Establish, organize, and maintain a variety of specialized files and records.
Understand and carry out oral and written directions.
Respond tactfully, clearly, concisely, and appropriately to inquiries.
Making travel arrangements for executives.
Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.
Proofread, verify, and review materials, applications, records, reports, and publications for accuracy, completeness, and conformance with established standards, regulations, policies, and procedures; ensure materials, reports, and packets for signature are accurate and complete.
Maintain calendar of activities, meetings, and various events.
Establish and maintain effective working relationships with those contacted in the course of work.
Train and supervise new executive assistants, analyzing areas of weakness, and monitoring their work.
Perform related duties as required.
If this sounds like you, then what are you waiting for? Come join us!
Boomering is a successful, with equal opportunities BPO, based in Clark Free port Zone, whose modern office facilities offer the latest in technology and backups, together with amazing remuneration and benefits packages.
Our Core Values are the essential key to our success, and our mission is to Enrich Client and Staff Lives Through Simple and Smart Offshoring Solutions. We manage the company using the Entrepreneurial Operating System (EOS) and achieving a good WORK-LIFE balance for everyone.
Employment Type
Full Time
Key Skills
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