Executive Administrative Assistant

Reports to: CEO

Job Purpose: Under direct supervision, the Administrative Assistant serves as a key member of the assigned department performing a wide range of administrative and clerical duties related to communication, office management, human resources, general administration, and special projects. The assistant has direct responsibility for helping manage the assigned office and assisting with the day-to-day projects and processes for the office

Duties:

• Serve as the principal source of information and contact for the company t; act as a liaison to other internal and external projects.
• Maintain office space, fostering a sense of community and a welcoming environment
• Provide phone and in-person reception, referring visitors and calls and ensuring the smooth flow of communication
• Draft, edit, write and send department-wide communications on behalf of managers
• Open, sort, and route mail to the appropriate personnel
• Record, compile, and transcribe minutes of meetings, as requested
• Maintain files and record-keeping
• Serve as point of contact for a new office set up & requirements
• Record and maintain human-resource-related transactions and documents as required

Skills:

• Must possess skills to be able to explain and demonstrate the essential functions of the position
• Ability to communicate ideas and information clearly and effectively at all levels within the Company in English
• Must be able to work in a fast-paced, professional working environment, working under pressure and must be task oriented.
• Demonstrated ability to maintain confidentiality and effectively handle highly sensitive information
• Possess strong attention to detail and accuracy
• Ability to organize and prioritize work assignments and meet deadlines
• Demonstrated proficiency in the use of standard software applications
• Experience and Education ; Bachelor's degree preferred
• Minimum of three years' experience
• Bilingual: English and Arabic preferred
• Demonstrated experiences using computer skills; proficient in Microsoft Word and specially in Excel
• Demonstrated adequate typing speed in English