CG Virtual Assistant - 10355
CG Virtual Assistant - 10355
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Job Description
Position: Virtual Assistant
Salary Range: $1000 $1200/month
Working Schedule: Fulltime 40 hrs/week MondayFriday 8 AM5 PM Central Standard Time OR PH Time: 9 PM6 AM Manila Time
ABOUT THE COMPANY
We’re a teaching hospital. Great hospitals do two things: 1) they look after patients and 2) they teach young doctors. We look after clients with our agency for nonprofits who want to grow and we teach everything we’re learning in our Fundraising Academy.
We’re looking for a selfmotivated highly detailoriented Virtual Assistant to help with critical administrative tasks and support.
Responsibilities:
- Use judgment to take over the calendar events post new training modules upload videos and podcasts to the company website and schedule and manage member success (from onboarding through to graduation).
- New Member Onboarding
- Set up accounts for new members in all systems (Convertkit Skool Airtable)
- Manage the calendar invitation and attendance for twicemonthly onboarding (Calendly)
- Answer questions and concerns from new members via email
- Community Management
- Remove members once they’ve graduated (Convertkit Skool Airtable)
- Update coaching call agendas in a timely manner (Google Docs)
- Add adjust and remove events from the calendar (Skool)
- Identify any upcoming calendar conflicts
- Update the engagement tracker after calls (Zoom Airtable)
- Prep weekly member email (Convertkit)
- Flag members who haven’t been active in Skool (Skool)
- Flag any members who haven’t received their 0 3 or 12month mail
- Track member progress towards certification
- Courses Training
- Create graphics for new courses in canva
- Keep the resource library uptodate and accurate
- Flag any outdated or incomplete information
- Learn how to use the campaign tracker to find resources to send to members
- When time zones allow be present in workshops to act as call director (share resources set timers flag important member questions)
- Upload training videos to YouTube with correct time stamps
- Flag the adequate timing and start CFRE application at least 40 days before qualified events
- Research and track grants that members can use for the Fundraising Academy
- Sales
- Create lists of leads to reach out to
- Create lists in SalesNavigator based on criteria
- Log sales calls in CRM (Hubspot Airtable)
- Check sales in progress monthly and flag those in 1:1 meetings with the supervisor
- Marketing Support
- Research podcast guests
- Schedule guests for podcasts by setting up calendar invites and sending onboarding forms
- Prepare podcast show prep notes
- Coordinate with podcast editor to shuttle files back and forth
- Upload podcasts to various distribution platforms (Website Buzzsprout YouTube)
- Flag any issues with ads and marketing funnels
Requirements:
- 1 years of experience as a Virtual Assistant or relevant experience
- Proficiency in different CRMs is a must (Hubspot Airtable and SalesNavigator)
- Proficiency in Google Workspace/MS Office Apps
- Must be able to work independently with great decisionmaking
- Excellent organizational skills and attention to detail.
- Willingness to work in Central Standard Time
Employment Type
Full Time
