AESP - Class IVB - Community Use of Facilities Administrative Assistant Facilities Scheduler
AESP - Class IVB - Community Use of Facilities Administrative Assistant Facilities Scheduler
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Job Description
Job summary: Schedule and coordinate the use of ISD 279 Facilities and spaces and maintain positive public relations with school district staff and community members.
Responsibilities and tasks include:
- Maintain up to date schedules of community and district use of facilities in all district facilities and maintain daily communications with facilities scheduling team.
- Process all permits in compliance with district school board Policy 902 Use of School District Facilities and Equipment.
- Process all permit requests; 1) Utilize and maintain web based software and technologies to schedule all school district parks & recreations athletic association church rentals and community events in all ISD 279 facilities. 2) Prepare all estimate rental and other charges.
- Complete maintain and distribute building use permits including cancelations and revisions for facility usage.
- Maintain system for follow up with users of facilities. Contact custodians building heads building supervisors and users to determine problems and recommend future usage.
- Update assemble mail or email facility use information to all facility users e.g. policy guidelines insurance information registration procedures. Keep maintain and update files on insurance and hold harmless agreements for groups using district facilities.
- Work extensively with the public district employees city offices and park and recreation department personnel regarding scheduling of facilities.
- Work with accounts receivable on billing to groups using the schools (custodial rental building supervision and all other fees).
- Keep maintain and update files on insurance for groups using district buildings. Receive insurance information verify with user and insurance company.
- Arrange with schools and city offices for primary general elections and caucuses: school board elections and bond issues.
- Type correspondence forms etc.
Minimum qualifications include:
- High school education or equivalent.
- Two years clerical experience in related area.
- Extensive public relations skills.
- Scheduling experience.
Knowledge skills and abilities include:
- Understanding of data entry concepts.
- Knowledge of spreadsheet and database management software and word processing skills.
- Fundamentals of general office and general administrative procedures and operational requirements.
- Understanding of office equipment and typical productivity software databases or customized systems/applications.
- Knowledge of basic record retention record/file/database maintenance requirements.
- The attributes of an efficacious learner: resourceful selfdirected responsible problem solver and skilled communicator.
- The ability to collaboratively solve problems.
- The ability to work in an organized efficient and processoriented manner.
- The ability to apply and follow record keeping procedures and protocols to maintain and process data.
- The ability to perform work assignments requiring attention to detail confidentiality precision and accuracy in accordance with set deadlines.
- The ability to perform assigned functions with minimal direction in accordance with established set departmental operations.
Salary: View salary grid on Page 5 Section 1 and Classification Pages 6 7 Section 3 of the Administrative Education Support Professionals (AESPs) contract
Work schedule: 8am 4:30 p.m. 5 days/week Monday Friday Community Education Program
Job type or FTE: AESP Class IVB 260/261 day/year
Bargaining unit: Administrative Educuation Support Professionals (AESPs) contract
Osseo Area Schools offers:
Meaningful and impactful work
Opportunities to grow professionally
A variety of benefits
Summer opportunities
and more
Equal Employment Opportunity Statement:
Osseo Area School District ISD 279 is an Equal Opportunity and veteranfriendly employer.
Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race creed gender color national origin religion age sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information view the Districts Equal Opportunity and Prohibition Against Discrimination Harassment and Violence Policy.
Veterans Preference: If you are an eligible veteran please submit a legible copy of your DD214 with your application.
Accommodation: If you have a disability that requires an accommodation during the selection process please email Human Resources at or call.
Background Check Upon Conditional Offer:
Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required. Criminal convictions are reviewed on a casebycase basis.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
