Event Coordination istant
Event Coordination istant
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Salary Not Disclosed
1 Vacancy
Job Description
This is a remote position.
Job Description
As an Event Coordination Assistant you ll play a crucial role in orchestrating a major educational celebration that brings together schools students and city officials. This fastpaced position requires a blend of organizational prowess communication skills and a passion for youth development. You ll manage outreach to hundreds of schools coordinate workshops and trainings and ensure smooth logistics for a largescale event with over 1000 attendees. This role offers a unique opportunity to make a tangible difference in young lives while honing your event management and relationshipbuilding skills.
Responsibilities
- Conduct targeted outreach to partner schools driving registrations and participation in educational events
- Coordinate and follow up on mandatory Professional Development trainings for school representatives
- Manage the ticket distribution process including scheduling pickup times with schools
- Organize workshops and confirm school attendance ensuring high participation rates
- Liaise with VIP guests including politicians and city officials for event participation
- Assist in planning and executing a VIP red carpet cocktail reception
- Maintain accurate databases of school participation training attendance and ticket distribution
- Support productionrelated tasks including coordination with film crews for event documentation
- Conduct persistent followup communications to maximize attendance and engagement
Requirements
- Excellent communication skills both verbal and written
- Prior experience in event coordination or a similar role preferred
- Proficiency in Microsoft Office suite especially Excel for database management
- Strong organizational abilities and capacity to juggle multiple tasks efficiently
- Customeroriented mindset with a professional demeanor
- Sales acumen or experience in roles requiring persuasion and followthrough
- Ability to thrive in a fastpaced environment and meet tight deadlines
- Familiarity with educational institutions and youth programs is a plus
- Enthusiasm for making a positive impact on youth education and development
Benefits
Employment Type
Full Time
