Administrative Assistant

About the Role:

We are seeking a highly organized and proactive Administrative Assistant to join our team. This role involves providing comprehensive administrative support to ensure the efficient operation of the office. The ideal candidate will be techsavvy detailoriented and capable of multitasking in a fastpaced environment.

Job Responsibilities:

• Manage and respond to emails phone calls and other forms of communication on behalf of the team.
  
• Schedule and coordinate meetings appointments and travel arrangements.
  
• Maintain and update digital files and databases ensuring information is accurate and accessible.
  
• Prepare and edit documents reports and presentations as needed.
  
• Assist with project management tasks including tracking deadlines and coordinating resources.
  
• Conduct online research and gather data to support various projects and tasks.
  
• Handle administrative tasks such as invoicing expense tracking and basic bookkeeping.
  
• Assist with social media management including posting updates and monitoring engagement.
  
• Provide customer service support by responding to inquiries and resolving issues promptly.
  
• Perform other adhoc administrative duties as required.
  

Requirements

Skills & Experience:

• Bachelors degree in Business Communication Marketing or a related field is preferred.
  
• At least 3 years of proven experience as an administrative assistant or in a similar role.
  
• Proficiency in using office software such as Microsoft Office Suite (Word Excel PowerPoint) and Google Workspace.
  
• Familiarity with project management tools is advantageous (e.g. Asana Trello) and CRM software (e.g. HubSpot Salesforce).
  
• Excellent written and verbal communication skills.
  
• Strong organizational and time management abilities.
  
• Ability to work independently and manage multiple tasks simultaneously.
  
• High level of attention to detail and accuracy.
  
• Techsavvy with the ability to quickly learn new software and tools.
  
• High level of professionalism and confidentiality.
  

Additional Job Details:

Setup and Location: Officebased (Ortigas Alabang Pampanga or Cebu)/Remote

Work Schedule: 9:00 AM to 6:00 PM (AEDT) 7:00 AM to 4:00 PM (PH Time)

Employment Type: Fulltime

All interviews and other hiring requirements are done virtually or through video calls or emails.

Requirements/Skills needed: At least 2+ years of relevant experience as a Virtual Assistant, Offshore Admin Assistant, or any similar roles. Have experience overseeing business from a high level, acting as a liaison to the Executive with involvement/insight on the activities within each department. Intermediate knowledge in Microsoft Excel is a must. Experience in RedHat and ListOnce is desirable. Proactive and has the initiative to ask questions. Naturally organized with hands-on experience with project management tools. Excellent at creating reports that are straightforward and easy to understand. Excellent interpersonal skills; able to get along with a team and work with diverse groups. Active and clear communicator to make sure project stakeholders are always in the loop. Effective communicator to make sure people know what you mean and avoid loss of time through miscommunications. Advanced skill set in time management and task prioritization. Enthusiastic and proactive approach with strong attention to detail. Ability to complete a high volume of tasks independently with little or no supervision. Additional Job Details: Set-up and Location: Office-based setup (Ortigas, Pasig City or Muntinlupa City or Angeles, Pampanga or Cebu City) Work Schedule: 9:00 AM-6:00 PM (AEST) | 6:00 AM-3:00 PM (PH Time) Employment Type: Full-time