Job Title: Executive Assistant & Personal Assistant to the CEO

Salary: 85000 PHP /month

What we offer:

Job Details:

As Executive & Personal Assistant you play a critical role in supporting the success of the CEO by providing highlevel administrative and support services to the Executive including managing their schedule communications and projects. Your ability to work independently think critically and maintain a high degree of organization will be essential in helping our leaders stay focused on strategic priorities. The ideal candidate will be a highly organized efficient and discreet individual with excellent communication and interpersonal skills.

This is a unique REMOTE opportunity for a highly skilled professional who thrives in a fastpaced everevolving environment. This is a REMOTE CONTRACTOR role requiring a good internet connection (at least 50MBps) your own workstation a smartphone with data and schedule flexibility including the possibility of weekend work when needed.

Workhours: US coverage 4am PHT to 12pm PHT

Phone calls: This is required and will have to speak/coordinate with US phone calls (we will provide a VOIP phoneline/App)

Key Role Objective/Accountability(& KPIs):

1. Management Assistant (to Internal Team Members CSuite & Mid Level Managers) 50%

• Management and Oversight: They oversee projects and initiatives from development through successful execution (mostly by following up with key stakeholders).
• Liaison Role: Serves as a liaison between the leader and other staff members or stakeholders ensuring clear communication and effective execution of projects.
• Process Documenter: Maintain meticulous records and understand to use processes to enhance efficiency
  • Maintain a document of executives preferences
  • Update executives process
  • Follow up with other department leader to ensure process is updated (following up)
• Note Taker & Follow Up: In group disucssions or task assigned take notes and follow up with implementer to ensure done
  • You are expected to ask for clarification if you are not clear or need more context so you can better answer/follow up any issues
• When needed hire your assistant to your role (most likely in the personal aspect so you can focus more onn the executive CEO part)

2. Personal AND Executive Scheduling Communications and Coordination 30%

• Scheduling: Proactively manage and prioritize executive and personal calendars emails and daily tasks without constant supervision ensuring seamless operations.
  • CEO is traveling on a weekly basis and planning out the day/week is LARGE PART of the job.
• Communications: You will 100% manage the CEOs email. You will provide a daily brief to the CEO after prioritizing the level of importance in tasks after routing/delegating/responding to tasks that doesnt require the CEOs input.
  • Be discrete: Handle information with the utmost discretion and maintain confidentiality at all times.
• Coordination: Adapt to changing priorities and handle a wide range of tasks including coordinating complex travel itineraries daytoday planning coordinating following up and delegating tasks to the right people as well as preparing paperwork presentations and reports.

3. Research & Execution (Mostly Personal Tasks) 20%

• Take care of the daytoday CEO personal tasks: Assist executive with a variety ofpersonal tasks so CEO can be focus on the important thing that needs to be done.
  • Example: paying bills negotiating/calling around vendors on /value moving schedule around making reservations selecting/ordering food for delivery placing grocery orders for delivery (literally the day to day activities)
  • Maintain a daily activity report
• Research on a variety of topics: provide concise and informative notes / information about the research topic.
  • Example: youtube video on some topic information about a new city or area competitor information to information about homeschooling approaches

Role Preferentials:

• Operational Manager (experience managing and following up with managers NOTE this is different than front line worker or vendors or customer).
• Ability to understand financials is preferred but not required
• EOS knowledge/experience is preferred but not required
• Scrum Certified is preferred but not required
• 6Sigma Certified is preferred but not required
• MBA Degree Holder is preferred but not required

Role Requirements:

Education:

• Associates or equivalent

Experience:

• 1115 years relevant experience

Management:

• 35 years experience 3 years of which as a First Line Manager

Scope of Control:

• Has control over a teams work

Impact:

• Jobs at this level have a direct impact on the performance of an entire department. These jobs typically require strategic thinking and decisionmaking skills and the incumbent is responsible for setting departmental goals allocating resources and ensuring that the department is meeting its objectives. (Senior roles)

Degree of Technical Skills:

• Has good working and background knowledge of the area of practice.
• Can complete tasks independently with little guidance.
• Can identify and troubleshoot complex problems.
• Can mentor or train others.

Degree of Problem Solving:

• Individuals at this level are able to identify and solve problems that have already occurred. They can use basic problemsolving skills to identify the root cause of a problem and develop a solution.
• May require some guidance and support to solve problems.

Task Complexity:

• Tasks are more complex and require some problemsolving skills.
• There is some ambiguity or uncertainty involved in completing the tasks.
• The tasks require more specialized skills and knowledge.
• The tasks can be completed in a reasonable amount of time.

Hardware Required:

• This level of hardware is sufficient for basic tasks such as web browsing email and word processing.
• The hardware requirements for this level are relatively low and a basic computer or laptop will be sufficient.

Why join CR Fence & Rail

CR Fence & Rail is a fastgrowing disruptive company. The job required here is often messy challenging & fast pace. One will most likely have to do hard/difficult things have to learn new skills (relevant to your job/career goal) have to have uncomfortable conversions and be graded 100% on your outcome/output (not time spent). The bottom line is that working at CR Rail & Fence is NOT for everyone. However for the right person this job will be a kickass messy fun challenging and rewarding place to work.

CR Fence & Rail aims to empower people to easily install handrails and keep their loved ones safe globally.

Some of the perks @ CR Rail & Fence:

Are You the Right Fit Let Us Explain...

Besides having the right job experience which is someone who has demonstrated in the past of having done (or solve our exact issues & a proven track record of success) we are looking for people who can succeed in spite of...

• Learn and do a good job in spite of poor onboarding and training.
• Communicate quickly & efficiently in spite of being remote and rarely doing meetings.
• Do the job and do the job well in spite of ambiguous and incomplete processes.
• Make improvements to our process in spite of being so busy executing the process.
• Get the job done with flying colors on schedule and on budget in spite of all the difficulties we face as a startup.

Recruitment Process

1. The recruitment process is all initially at your pace. We only do inperson interviews in the final step. We will initially ask yes/no & numeric questions to verify your relevant experience.
2. We will ask you to list out your key responsibilities from your previous companies.
3. We will then ask you to demonstrate past responsibilities to support your list of key responsibilities and success metrics.
4. Then we will select a few applicants to do a paid trial task (we will provide actual problems/issues we face that you will try to resolve).
5. Lastly we will do a final inperson interview (at this point you would most likely have passed most of the job competency and experience assessment and this is a job/culture fit opportunity for you to ask/understand us better).

What we offer: