Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
Organizing and attending meetings and ensuring the manager is well prepared for meetings
Arranging travel, visas and accommodation and provide general assistance during presentations.
Dealing with incoming email, faxes and post, often corresponding on behalf of the CD, if needed.
Maintain office correspondence, handle customer complaints and inquiries, and most importantly maintain confidentiality of sensitive data.
Alert manager about cancellation or new meetings.
Organize the office layout and maintain supplies of stationery and equipment, if needed.
Provision of a comprehensive administration and secretarial support service including word processing, photocopying, and email/ Internet.
Respond to public enquiries face-to-face or via telephone/email, The preparation of notices of meetings and agenda papers; minute taking, production and distribution of minutes. Copying, collection and archiving of all necessary supporting papers.
Maintenance of Trust filing systems in both electronic and hard copy and the provision of information as required to support the effective management of the business
To compile and co-ordinate appointments and meetings in the CD’s diary and to sort and prioritise enquiries; to answer enquiries on behalf of the CD, when required
Receiving of visitors and the arranging of hospitality.
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