Personal Assistant

Job Description

• Manage all related work activities related to CD.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
• Organizing and attending meetings and ensuring the manager is well prepared for meetings
• Arranging travel, visas and accommodation and provide general assistance during presentations.
• Dealing with incoming email, faxes and post, often corresponding on behalf of the CD, if needed.
• Maintain office correspondence, handle customer complaints and inquiries, and most importantly maintain confidentiality of sensitive data.
• Alert manager about cancellation or new meetings.
• Organize the office layout and maintain supplies of stationery and equipment, if needed.
• Provision of a comprehensive administration and secretarial support service including word processing, photocopying, and email/ Internet.
• Respond to public enquiries face-to-face or via telephone/email, The preparation of notices of meetings and agenda papers; minute taking, production and distribution of minutes. Copying, collection and archiving of all necessary supporting papers.
• Maintenance of Trust filing systems in both electronic and hard copy and the provision of information as required to support the effective management of the business
• To compile and co-ordinate appointments and meetings in the CD’s diary and to sort and prioritise enquiries; to answer enquiries on behalf of the CD, when required
• Receiving of visitors and the arranging of hospitality.

Job Requirements

• Females Only
• Excellent English language
• Ability to meet deadlines
• Flexibility
• Work under pressure
• Communications Skills
• Adaptability
• Good interpersonal skills
• Ability to multitask
• Organizational skills
• Very good MS knowledge (Word, PowerPoint, Excel)
• Work more than 10 hours, if needed.
• Problem Solving Skills
• Multi-tasking.
• Well Organized.
• Curiosity and Research Ability
• Attention to Detail with a Great Sense of Urgency
• Common Sense Thinking
• Active Listening Skills
• Strong Communications Skills
• Time Management Skills