Document Controller
Document Controller
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Salary Not Disclosed
1 Vacancy
Job Description
About the Company:
Our client is a wellestablished Construction and Civil Engineering company. Projects that they have successfully completed include Menara Telekom Inner Ring Road for Pusat Pentadbiran Kerajaan Persekutuan (Putrajaya) Batu Caves MRR2 Elevated Highway Maju Expressway (MEX) DutaUlu Klang Expressway (DUKE) Petronas Tower 3 and many others. They are looking for a highly organized and detailoriented Document Control Executive to join their team.
Key Responsibilities:
- Supervise and manage the Document Control Officer to ensure the effective handling of documentation.
- Oversee the preparation management and control of documents including numbering sorting filing storing and retrieval of both electronic and physical records.
- Manage the documentation processes for both the HQ Team and Project Team ensuring consistency and accuracy.
- Ensure prompt and proper responses to external correspondence and monitor the closeout progress with relevant teams.
- Maintain the confidentiality and security of sensitive documentation.
- Ensure that document copying scanning and storage tasks are carried out by the Document Control Officer.
- Create templates for documentation processes and use.
- Handle requests for documentation and ensure timely delivery.
- Supervise the physical and digital filing of documents ensuring proper storage practices are followed by Document Controllers.
- Review and maintain the accuracy of records updating and editing as necessary.
- Liaise with and distribute projectrelated information to the HQ Team Project Team and external parties as needed.
- Prepare and present adhoc reports on projects when required.
- Attend various client and stakeholder meetings including monthly client meetings SiteHQ productivity meetings authority meetings and stakeholder meetings and be responsible for minutetaking.
- Provide training to HQ and Project Teams on document control systems and processes.
- Monitor document auditing processes to ensure proper records management and compliance for HQ and Project Teams.
- Ensure that all documentation in HQ complies with Safety and Health ISO standards and regulations.
Job Requirements:
- A degree in Construction Management Quantity Surveying Law Civil Engineering or a related construction discipline.
- 10 to 15 years of postgraduate experience in building and infrastructure construction projects.
- Strong knowledge of document control systems and procedures.
- Proficiency in Microsoft Office Suite (Outlook Excel Word).
- Fluent in Bahasa Malaysia and English both written and spoken.
- Strong knowledge of Safety and Health ISO standards and experience in ensuring documentation compliance.
- Excellent organizational communication and minutetaking skills.
- Strong attention to detail with the ability to multitask effectively.
- Ability to manage and prioritize multiple tasks efficiently.
Working Hours:
Monday Friday 8am 5pm
Saturday 8am 1pm (Alternate Saturday)
Location:
Old Klang Road Kuala Lumpur
Consultant In Charge:
Kah Wai
Employment Type
Full Time
