Admin Executive Facilities
Admin Executive Facilities
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
KEY RESPONSIBILITIES
- To assist HOD with the FM budget and expenses (OPEX & CAPEX)
- Responsible for administrative works document systemization and upkeep.
- To attend POI meeting and discussion with the respective department when it deems necessary.
- Maintain / update reports files and records.
- To assist the FM team as and when it deems necessary.
- To perform any data entry such as HR TimeTec & attendance and to ensure timely submission.
- To assist in preparing monthly / weekly / yearly report.
- To initiate track and follow up on insurance claims.
- To assist in preparing preliminary contracts and agreements renewal and coordinate with legal department.
- To manage the FM storeroom and stocks when needed.
- Arranging meetings preparing agendas and taking minutes.
- Maintain and order office supplies.
- Receive invoices and review for accuracy.
- To carry out any other duties instructed by the management from time to time.
Qualifications :
- At least SPM/STPM OR Diploma Holder
- Relevant training or courses that related to administrative course i.e. office management etc
- Possess at least 1 or 2years experience in administrative work.
Additional Information :
Motivation:
- Passionate about growing business and people together
- Enjoy meeting customers and helping customers by providing effective solutions
- Strong sense of achievement in change management
- A desire for continuous improvement
- A desire for keeping everything organised and structured
Knowledge:
- Written communication
- Verbal communication
- Organization
- Time management
- Attention to detail
- Microsoft Outlook Word Excel and PowerPoint
- Calendar management
- Typing correspondence
- Managing account for metering system
- Producing reports
Capabilities:
- Communication Proficiency
- Analytical & Problem Solving
- Pleasant Personality
- Interaction & Interpersonal Skills
- Ability to remain calm under pressure
- Negotiation and manage people expectation
- Accurate data and getting the finer detail right
- Demonstrate fast efficient and accurate typing skills
- Able to format documents appropriately and accurately and adjust the content according to the task
- Teamworking
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
