Administrative Assistant II

This role provides administrative support for various tasks such as preparation of reports charts and other presentation materials inventory of office supplies timekeeping duties and maintenance of files databases and archives of relevant records to one or more managers in a department or group in an organization. This role works under general guidance and supervision.

• Provide support in general administrative tasks such as but not limited to filing encoding maintaining and sorting files and documents.
• Prepares generate and maintain reports spreadsheets presentations and other necessary documents as required in response to and in anticipation of departments needs.
• Prepares reviews submits and tracks Stakeholders expense reports for reimbursements
• Enters tracks and processes departmental invoices for payment.
• Processes timesheet approval submission and Oracle Time Adjustments (OTA) (including approvals transfers and cost center changes) for employees.
• Maintains and organizes documents in Sharepoint and Teams databases for stakeholders including tasks such as saving organizing and creating folders for efficient document repository management.
• Process and submit ServiceNow IT ticketing.
• Process and purchase orders for office supplies including IT hardware and software services. Conduct online research or other types of research for onshore partners.
• Reroute documents to other approvers when necessary.
• Perform other related functions projects and duties as assigned.
• Maintain confidentiality and a high level of professionalism in all interactions and when handling sensitive information.
• Receives guidance and training on wellstructured assignments relying on instructions and established procedures and may be relied on to solve routine problems/issues.
• Perform and accomplish the responsibilities listed above under the general guidance and supervision of an SME or Team

Qualifications :

• Candidates must be open for a night shift schedule (7pm to 4am).
• Candidates must be open for a hybrid work setup (AECOMs Freedom to Grow initiative).
• Bachelors Degree or at least 2 or more of relevant years of administration job experience
• Strong experience working in Microsoft Word Excel Outlook and PowerPoint required.
• Highly motivated with ability to function well in a fastpaced environment.
• Excellent interpersonal organizational and communication skills.
• Strong attention to detail with an ability to deliver accurate documentation and task completion.
• Experience managing multiple and changing demands details and deadlines.
• Basic understanding of Administrative and Vendor Support functions
• Working knowledge of company organizational structures terminology and policies and procedures; experience with and/or working knowledge of functions terminology and policies and procedures applicable to assigned department.
• Experience with project coordination and budget tracking.

Additional Information :

• Ability to effectively communicate and collaborate within a specific group of internal and external customers. (Communication)
• Ability to maintain good customer relationship with the ability to proactively support customer needs and requirements. (Customer Service)
• Ability to be thorough and meticulous in completing multiple assigned tasks within deadline and in identifying errors duplicates and discrepancies through defined methods. (Attention to Detail)
• Ability to identify assess and resolve simple to moderate issues by following defined policies and procedures. (Problem Solving)

About AECOM

AECOM is the worlds trusted infrastructure consulting firm delivering professional services throughout the project lifecycle from advisory planning design and engineering to program and construction management. On projects spanning transportation buildings water new energy and the environment our public and privatesector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise a culture of equity diversity and inclusion and a commitment to environmental social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether youre working from an AECOM office remote location or at a client site you will be working in a dynamic environment where your integrity entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace where we invite everyone to bring their whole selves to work using their unique talents backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation benefits and wellbeing programs to meet the diverse needs of our employees and their families. Were the worlds trusted global infrastructure firm and were in this together your growth and success are ours too.

Join us and youll get all the benefits of being a part of a global publicly traded firm access to industryleading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer we believe in each persons potential and well help you reach yours.

All your information will be kept confidential according to EEO guidelines.

Remote Work :

Yes

Employment Type :

Fulltime