Administrative Assistant III

This role provides administrative support for various tasks such as basic scheduling travel arrangements expense reporting invoicing purchase orders and general assistance to one or more managers within a group office or business unit. Familiar with a variety of the fields concepts practices and procedures. Works under moderate supervision. This role requires the skills and ability to partner with leaders on confidential matters and communicate effectively and appropriately with internal resources clients (where applicable) and other parties in a global and virtual working environment.

• Provide support in general administrative tasks such as but not limited to filing encoding maintaining and sorting files and documents.
• Managing shared mailboxes including but not limited to email correspondence and basic scheduling.
• Prepares generates and maintains reports spreadsheets presentations and other necessary documents as required in response to and in anticipation of the departments needs.
• Prepare review submit and track expense reports for reimbursements.
• Enter track coordinate and process departmental invoices for payment.
• Updates and secures Salesforce data to ensure accuracy completeness and usability for business operations.
• Maintains and organizes documents in Sharepoint and Teams databases for stakeholders including tasks such as saving organizing and creating folders for efficient document repository management.
• Reroute documents to other approvers when necessary.
• Conduct online research or other types of research for onshore partners..
• Answering customer inquiries maintaining client records performing research on financial products such as stock investment and providing administrative support to the stakeholders as needed.
• Preparing and/or monitoring compliance and/or correspondence requirements
• Processing Certificate of Insurance and ensuring correctness of data. (COI)
• Process travel bookings such as air land hotel and other necessary bookings suitable to stakeholders needs.
• Virtual coordination with suppliers and vendors.
• Maintain the SOP/DTP of current processes and assist with documentation updates as required.
• Maintain confidentiality and a high level of professionalism in all interactions and when handling sensitive information.
• Relies on experience and judgment to plan and accomplish more complicated goals. Completes tasks independently and receives guidance on new assignments or atypical matters.
• Perform and accomplish the responsibilities listed above with moderate guidance of Team Lead.

Qualifications :

• Candidates must be open for early morning schedule to support our ANZ Region (6am to 3pm MNL Time).
• Candidates must be open for a hybrid setup (2x to 3x a week RTO AECOMs Freedom to Grow initiative).
• 3 years of relevant experience in a fastpaced complex environment
• Proven work experience as an Administration Assistant
• Strong experience working in Microsoft Word Excel Outlook and PowerPoint required.
• Highly motivated with the ability to function well in a fastpaced environment.
• Excellent interpersonal organizational and communication skills
• Strong attention to detail with an ability to deliver accurate documentation and task completion.
• Excellent time management skills and ability to multitask and prioritize work.
• Experience managing multiple and changing demands details and deadlines.
• Prior experience in leading people is a plus.

Additional Information :

• Ability to effectively communicate and collaborate within a specific group of internal and external customers. (Communication)
• Ability to maintain good customer relationship with the ability to proactively support customer needs and requirements. (Customer Service)
• Ability to be thorough and meticulous in completing multiple assigned tasks within deadline and in identifying errors duplicates and discrepancies through defined methods. (Attention to Detail)
• Ability to identify assess and resolve simple to moderate issues by following defined policies and procedures. (Problem Solving)

About AECOM

AECOM is the worlds trusted infrastructure consulting firm delivering professional services throughout the project lifecycle from advisory planning design and engineering to program and construction management. On projects spanning transportation buildings water new energy and the environment our public and privatesector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise a culture of equity diversity and inclusion and a commitment to environmental social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether youre working from an AECOM office remote location or at a client site you will be working in a dynamic environment where your integrity entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace where we invite everyone to bring their whole selves to work using their unique talents backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation benefits and wellbeing programs to meet the diverse needs of our employees and their families. Were the worlds trusted global infrastructure firm and were in this together your growth and success are ours too.

Join us and youll get all the benefits of being a part of a global publicly traded firm access to industryleading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer we believe in each persons potential and well help you reach yours.

All your information will be kept confidential according to EEO guidelines.

Remote Work :

Yes

Employment Type :

Fulltime