Manager Facilities Management

Roles and responsibilities

The Manager – Facilities Management is responsible for preventive, corrective and refinement activities of the assigned store. The role holder is also responsible for ensuring that the store assets are fully functional and maintained regularly as per the standard set by the company while being in line with the country standards and regulations.

ROLE PROFILE

Prepare the store assets annual preventive maintenance plan and share with the function manager.
Plan store assets periodical inspection in line with annual maintenance plans and agreement terms.
Prepare maintenance operating expenses and critical maintenance requirements for the management in coordination with the Finance team.
Liaises with vendors and suppliers regarding any maintenance activities which cannot be performed by the store team or country facilities team to ensure that the work is delivered as per the requirements and the agreed timeline.
Report any issues related to contractor’s performance for timely resolution and continuous improvements.
Manage the stock of maintenance consumables and critical spare parts to ensure its availability at all times.
Ensure that all documents related to maintenance and equipment activities are documented and updated as per internal guidelines.
Provide inputs on training needs and coordinate with the HC department to ensure facilitation of training requirements.
Facility Maintenance and Operations:

Oversee the daily operations of building maintenance, including plumbing, electrical systems, HVAC, elevators, and other essential facilities systems.
Ensure that all facilities are properly maintained and that preventive maintenance schedules are followed to minimize downtime.
Manage a team of maintenance technicians and other facility-related staff to ensure smooth operations.
Space Management:

Coordinate the planning and utilization of office space, ensuring that spaces are used efficiently and meet the needs of various departments.
Develop floor plans and manage office moves, expansions, and reconfigurations.
Ensure compliance with health and safety regulations in all areas, including ergonomic considerations and space layouts.

Desired candidate profile

Bachelor’s degree in electrical or mechanical engineering, Mechatronic knowledge is preferable
5+ years relevant experience in the area of Facility Management and Maintenance.
Excellent interpersonal and communication skills.
Strong initiative drive and sound organizational skills .
Highly organized with strong multitasking skills.
Good problem solving skills.
Leadership and Team Management: Strong ability to lead, motivate, and manage a diverse facilities team.
Project Management: Expertise in managing facilities-related projects, including renovations, relocations, and upgrades.
Technical Knowledge: In-depth understanding of building systems, including HVAC, electrical, plumbing, and security systems.
Budget Management: Ability to manage and track budgets effectively, ensuring cost-effective use of resources and services.
Problem-Solving: Strong troubleshooting skills to resolve facilities-related issues quickly and effectively.
Communication Skills: Clear and effective communication with vendors, contractors, employees, and other stakeholders.
Health and Safety Knowledge: Understanding of safety regulations and the ability to implement safety protocols within the organization.