Operations Administrator high-end residential projects
Operations Administrator high-end residential projects
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Salary Not Disclosed
1 Vacancy
Job Description
This is a remote position.
Operations Administrator HighEnd Custom Residential Construction
Key Responsibilities
Purchase Order & Material Management
- Create and manage purchase orders in Wonder Build ensuring alignment with budgets.
- Standardize and maintain PO templates including delivery instructions.
- Track PO status and ensure proper documentation is attached (plans quotes specifications).
- Coordinate supplier pricing and confirmations.
Project Documentation & System Management
- Implement and maintain systematic project documentation.
- Standardize document templates and job numbering systems.
- Manage Wonder Build updates and maintain operating procedures.
Financial Tracking & Budget Management
- Monitor project costs against budgets and track variations.
- Ensure accurate cost allocation and maintain financial records in Wonder Build.
- Reconcile POs with invoices and support costplus billing documentation.
Communication & Coordination
- Liaise with suppliers and coordinate delivery schedules.
- Ensure clear communication between office and field teams.
- Document site discussions and follow up on delivery logistics.
Success Metrics
- Timely completion of POs within 48 hours of estimation lockdown.
- Accurate and complete project documentation.
- Adherence to budgets and consistent use of standardized processes.
Requirements
Required Qualifications
- Experience in construction project administration or a similar role.
- Proficiency with project management software (Wonder Build preferred).
- Strong organizational skills and attention to detail.
- Experience with purchase order processing and cost tracking.
- Effective written and verbal communication skills.
Preferred Skills
- Familiarity with highend residential construction.
- Background in process improvement and standardization.
- Understanding of construction estimating principles.
Personal Qualities
- Detailoriented and proactive.
- Strong problemsolving skills.
- Resilient adaptable and able to work independently with integrity.
Required Qualifications Experience in construction project administration or a similar role. Proficiency with project management software (Wonder Build preferred). Strong organizational skills and attention to detail. Experience with purchase order processing and cost tracking. Effective written and verbal communication skills. Preferred Skills Familiarity with high-end residential construction. Background in process improvement and standardization. Understanding of construction estimating principles. Personal Qualities Detail-oriented and proactive. Strong problem-solving skills. Resilient, adaptable, and able to work independently with integrity.
Employment Type
Full Time
