EXECUTIVE ASSISTANT TO GENERAL MANAGER
EXECUTIVE ASSISTANT TO GENERAL MANAGER
Posted on :
18-12-2024
Employer Active
1 Vacancy
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Job Description
We are seeking a highly organized and efficient Executive Assistant to support our General Manager in our Mumbai India office. This role is crucial in ensuring smooth operations and effective communication within the organization. The ideal candidate will be a detailoriented professional with excellent multitasking abilities and a proactive approach to problemsolving.
- Manage the General Managers calendar coordinating meetings appointments and travel arrangements
- Screen and handle phone calls emails and correspondence prioritizing and responding as appropriate
- Prepare and manage internal and external communications for the General Managers signature
- Take minutes at executive meetings and distribute them to relevant parties
- Coordinate with various departments and staff levels on matters directed by the General Manager
- Maintain uptodate filing systems and manage confidential documents with utmost discretion
- Prepare and process expense reports travel requests and other administrative forms
- Assist in the preparation of presentations reports and other documents as needed
- Act as a liaison between the General Manager and other executives employees and external stakeholders
- Manage office supplies and ensure the functionality and cleanliness of the General Managers office
- Support special projects and additional tasks as assigned by the General Manager
Qualifications :
- Diploma or Bachelors degree in Business Administration Communications or a related field
- Minimum of 23 years of secretarial experience with at least 1 year supporting senior management
- Excellent verbal and written communication skills in English
- Advanced proficiency in Microsoft Office Suite particularly Excel Word and PowerPoint
- Strong organizational and time management skills with the ability to multitask and prioritize effectively
- Demonstrated ability to handle confidential information with discretion and maintain a high level of professionalism
- Excellent interpersonal skills with the ability to interact effectively with all levels of staff and external partners
- Proactive problemsolving skills and ability to work independently with minimal supervision
- Flexibility to adapt to changing priorities and work under pressure to meet deadlines
- Knowledge of basic office management principles and procedures
- Familiarity with scheduling and calendar management tools
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
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