Executive Assistant
Executive Assistant
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Job Description
Job brief
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s seniorlevel managers.
Executive Assistant’s responsibilities include managing calendars making travel arrangements and preparing expense reports. To be successful in this role you should be wellorganized have great time management skills and be able to act without guidance.
Ultimately you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Responsibilities
- Act as the point of contact among executives employees clients and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Rack daily expenses and prepare weekly monthly or quarterly reports
- Oversee the performance of other clerical staff
- Act as an office manager by keeping up with office supply inventory
- Format information for internal and external communication – memos emails presentations reports
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
Requirements
- Work experience as an Executive Assistant Personal Assistant or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Familiarity with office gadgets and applications (e.g. ecalendars and copy machines)
- Excellent verbal and written communications skills
- Discretion and confidentiality
- High School degree
- PA diploma or certification is a plus
Skills
Personal Assistant, MS Office, aability to work effectively, effective presentation skill, effective communications, written skill, verbal communication skill
Employment Type
Full Time
