Executive Assistant -
Executive Assistant -
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Job Description
Job Title: Executive Assistant
Location: Remote (EST Time zone)
Salary Range: up to 3000 USD
Work Schedule: Monday Friday 9:00 AM to 5:00 PM (EST)
NOTE: INDEPENDENT CONTRACTOR POSITION
Company Overview:
Sagan is an exclusive membership community for top executives founders and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and USbased businesses connecting candidates from vibrant regions like Latin America the Philippines India Pakistan Bangladesh and Africa with leading American companies. Discover a world of career possibilities with Sagan.
Position Overview:
We are seeking a highly organized proactive and dedicated Executive Assistant to provide comprehensive support to the executive team. This role involves managing complex calendars handling travel arrangements preparing documents and acting as the primary point of contact for internal and external communications. The ideal candidate will be confident assertive and take pride in delivering highquality work while maintaining availability and responsiveness. A minimum of 5 years of experience in executive support preferably in a fastpaced corporate environment is required.
Key Responsibilities:
- Calendar Management: Maintain and manage the executive teams calendars including scheduling meetings appointments and travel arrangements.
- Communication Handling: Act as the primary point of contact between executives and internal/external stakeholders. Screen and prioritize emails calls and correspondence drafting responses or delegating where appropriate.
- Document Preparation: Prepare proofread and edit documents presentations and reports for executive review. Generate legal documents for signature via platforms like DocuSign and PandaDoc.
- Travel Coordination: Arrange complex travel itineraries including flights accommodations and transportation for executives.
- Meeting Coordination: Organize and prepare materials for executive meetings including agendas briefing documents and minutes. Set up virtual meetings and troubleshoot technical issues.
- Special Projects: Assist in the planning and execution of special projects as directed by the executive team. Conduct research and provide insights to support decisionmaking.
- Vendor and Offshore Talent Management: Identify onboard and manage vendors and offshore talent to support business operations. Coordinate tasks and monitor performance to ensure highquality results.
- Event Planning: Coordinate and manage logistics for company events executive offsites and board meetings.
Qualifications:
- Experience: Minimum of 5 years of experience in an executive support role with a proven track record of managing complex calendars and travel schedules. Experience using software and AI tools to simplify and automate company operations.
- Skills: Strong organizational and timemanagement skills excellent written and verbal communication skills and proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and virtual meeting platforms (e.g. Zoom Teams). Competence in using project management tools and AIdriven solutions is required.
- Attributes: High level of discretion and confidentiality ability to anticipate needs and proactively solve problems strong attention to detail and accuracy and a much more proactive approach with consistent communication and availability.
NicetoHaves:
- A Bachelors degree (preferred but not required).
- Experience managing vendors and offshore talent.
- Willingness to work US hours and coordinate across multiple time zones.
- Familiarity with creating systems for efficiency and managing task automation.
Desired Candidate Traits:
- Confidence and assertiveness in communication and task execution.
- Strong sense of dedication pride and ownership in their work.
- Proactive in identifying challenges and solving them independently.
- Commitment to delivering highquality results with minimal supervision.
Please note: To ensure prompt processing of your application we kindly request that you submit your resume and an introductory video in English format.
Employment Type
Full Time
