Job Title: Legal Assistant
Location: Remote (LATAM candidates only)
Salary: $1500 $1700 USD per month
9AM 5PM ET nonnegotiable
Position Overview:
We are seeking a versatile and detailoriented Legal Assistant to manage a variety of HR accounting and administrative tasks with precision. This role requires proficiency in handling multiple systems ensuring compliance and supporting marketing and operational activities. The ideal candidate will have strong organizational skills adaptability and the ability to manage sensitive data.
Key Responsibilities:
HR and Administrative Support:
- Reconcile invoices including splitting IntelliCorp and Indeed invoices in Divvy.
- Pull and analyze BCBS breakdown reports from Employee Navigator.
- Review Sun Life invoices for accuracy and reconcile them against ProLiant records.
- Maintain monthly reports including the Drug Screen Excel report and Google Drive records for new hires and terminations.
- Process new hires and terminations in ProLiant ensuring all relevant forms and IDs are uploaded.
- Verify alignment of employee data across ProLiant MWC2 and Employee Navigator.
- Download MVRs and background reports from IntelliCorp and upload them into ProLiant.
Accounting Support:
- Prepare and import payroll data.
- Assist with accounts payable entries and reconcile credit card damage claim adjustments.
- Batch SMT checks and process credit card imports.
Marketing and Operations:
- Manage review generation by sending requests via BirdEye pulling reports from MWC2 uploading customer data and sending Google review links.
- Respond to Google reviews social media feedback and internal website reviews professionally and accurately.
- Maintain the Google Review Tracker to monitor and analyze review trends.
- Schedule social media posts across platforms using precreated content.
- Update website content and submit changes for approval.
- Prepare monthly safety slides and export top mover/driver reports for safety meetings.
- Conduct random data pulls for projects and analysis across markets.
Auditing and Compliance:
- Conduct periodic audits of MWC2 setups estimate attachments and related data. Compile findings into comprehensive reports.
- Ensure all systems and records comply with internal and external standards.
Qualifications:
- Bachelor’s degree or equivalent experience in a related field.
- Previous experience as a legal assistant administrative assistant or similar role.
- Strong proficiency in systems like ProLiant Employee Navigator and Divvy Quickbooks Online Xero Accounting Software
- Familiarity with marketing tools such as BirdEye and social media platforms.
- Excellent organizational skills and the ability to manage multiple tasks simultaneously.
- Strong written and verbal communication skills with attention to detail and accuracy.
- Proficiency in Microsoft Office Suite especially Excel and PowerPoint.
- Must be quick learner around tech multitasker
Why Join Us
This remote role offers flexibility and the opportunity to work with a collaborative dynamic team. You’ll play a crucial role in supporting various business functions and ensuring operational efficiency all while contributing to meaningful projects and initiatives.