Assistant Service Executive - Finance

FILINVEST COMPANY: HOSPITALITY ENTERPRISE RESOURCES CORP.

Position Summary:

The Asst. Service Executive is responsible for identifying and implementing strategies and process improvement projects and delivering/achieving the Service Level Agreements Performance Metrics and KPIs of the shared service teams: Record to Report (GL Fixed Assets Inventory) Procure to Pay (3rd Party & I/C AP Processing Payments & Reconciliation) Sales to Collect (Billing Collections Reconciliation) Order to Cash (Cash Application Cash/Bank Reconciliation Treasury Forecasting) identifying and leading process improvement initiatives to achieve business goals and targets.

The Asst. Service Executive will lead in the migration and transition of Finance & Accounting processes from hotels/properties to shared service center in order to achieve strategic goals of the business.

As an Asst. Service Executive and people manager he/she will be responsible in reviewing and monitoring staff performance succession planning as well as coaching and talent development.
Moreover the Asst. Service Executive will be responsible for building relationships and managing stakeholders in order to meet business goals and objectives.

Scopes and Responsibilities:

1. Ensure the completion of the month end closing procedures.
2. Prepare timely and accurate financial reports and supporting schedules including bank reconciliations balance sheet accounts reconciliations and other reports which are part of the financial package presented to the management.
3. Check prepare and approve standard journal entries and accruals to align actual financial statements with budget as well as ensure the completeness that all expenses are properly allocated recorded and authorized.
4. Check and review preliminary financial statements for other required revenue expenses and accruals disclosures as may be required to ensure completeness and accuracy of the financial statements to be issued prior approval of the Financial Controller.
5. Check and verify the budgetary requirements for weekly monthly and special disbursements and see to it that cash in the bank is sufficient to cover the forecasted payment.
6. Verify review and approve the cheque vouchers ensuring the correct payee and amount paid is correct and based on recorded data prior to the signature of the Financial Controller.
7. Validate and approve the issuance of the Official Receipts if adhering to taxation standards of all payments received by the company. Validate actual cash receipts from the bank statements as against actual amounts booked.
8. Check approve and endorse the Journal entries of all Requests for Payment prior to the approval of Financial Controller.
9. Check approve and endorse the billing statements prior release to customers and approval of the Financial Controller.
10. Monitor the aging of accounts that receivables are within the allowed collection days.
11. Coordinate from time to time with the properties and/or business units to ensure smooth processing and exchange of documents as may be required.
12. Prepare and submit all government and nongovernment agencies requirements such as taxes (income tax withholding tax fringe benefit tax) mayors permit certification and other documents relative to companys business and ensures on time completion.
13. Check and verify all manual check requests for payment.
14. Ensure and monitor that all financial records are uptodate accurate and retained for management budgeting and taxation purposes.
15. Prepare implement and monitor the annual plan and budget of the shared service center and check/advise the Financial Controller/Finance Executive on key assumptions for the budget.
16. Check and ensure that the audit is conducted within the prescribed period to avoid delays and meet the targets. Ensures also the submission of required documents to auditors so that they can perform the required test of accounts.
17. Facilitate and coordinate with the audit team to ensure the smooth conduct and completion of external and internal audits.
18. Attend on behalf of the Financial Controller/Finance Executive meetings as may be required.
19. Design standard forms and draft policies that may be deemed necessary for the company and the properties that may be involved subject to the final approval of the Financial Controller.
20. Prepare weekly fund transfer (sweeping) schedule of all the properties managed by the company and evaluate requested cash requirements for their disbursements based on established policies.
21. Evaluate the cash surplus and forecast cash requirements on a regular basis of the properties to determine funds to be placed in shortterm investments and relay the same to the Finance Controller/Finance Executive.
22. Complete all other duties that are assigned by the Financial Controller and/or Finance Executive.
23. Perform other duties as directed by the Management from time to time.

Competencies and Skills Required

• Leadership Skills
• Performance Management
• Coaching and Staff Development
• Strong analytical Skills
• Highly driven and selfmotivated
• Process driven and with attention to details.
• Team and customerservice oriented

Qualifications

• BS ACCOUNTANCY or ACCOUNTING MAJOR
• Minimum total 10 years prior Accounting or Finance Manager experience of at least 5 years
• Experience with a BPO/shared service organization is preferred.
• Knowledge in using an ERP system (SAP Oracle) or any accounting system for medium to largesized company (Net Suite Navision Business Central IFCA)
• Experience in external audit or local statutory reporting requirements (BIR SEC local govt)
• Experience in financial reporting analysis budgeting and forecasting is preferred
• Experience in F&A process migration is highly desired