Executive Assistant
Executive Assistant
Posted on :
09-01-2025
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Job Description
Are you an exceptional problemsolver with a passion for organization communication and driving results As the and nbsp;Executive Assistant to the Senior Vice President (SVP) of Sales and Marketing youll play a pivotal role in ensuring the seamless operation of strategic initiatives. This dynamic position blends highlevel organizational support data management and project coordination making you an indispensable partner to the SVP and the Sales and Marketing team.
Were looking for a proactive professional who thrives in fastpaced environments excels in MS Excel and communicates with confidence and clarity.
Key Responsibilities:
Operational and Administrative Support
- Manage the SVPs calendar with precision scheduling meetings and coordinating with stakeholders.
- Prepare polished materials for meetings including agendas presentations and followup notes.
- Serve as the goto contact for communications ensuring timely and effective responses.
- Handle travel arrangements expense reports and other administrative needs with efficiency.
Data Management and Reporting
- Develop advanced Excel tools to track performance metrics and generate actionable insights.
- Create and maintain complex data sets including pivot tables formulas and visualizations.
- Deliver highimpact reports and dashboards to guide datadriven decisionmaking for Sales and Marketing strategies.
Project and Initiative Coordination
- Support the execution of key Sales and Marketing campaigns events and initiatives.
- Partner with crossfunctional teams to meet project deadlines and milestones.
- Maintain project documentation monitor progress and provide timely updates to the SVP.
Communication and Stakeholder Engagement
- Draft proofread and edit professional communications reports and presentations.
- Foster strong relationships with internal teams clients and external partners.
- Act as a trusted advisor to the SVP helping prioritize tasks and optimize workflows.
Process Improvement and Organization
- Identify and implement process enhancements to boost efficiency.
- Keep critical documents organized and secure ensuring easy accessibility when needed.
- Continuously seek ways to improve operational workflows.
What Youll Bring to the Table:
Required Qualifications
- Proven experience in a highlevel administrative or analytical role ideally within Sales or Marketing.
- Advanced expertise in Microsoft Excel including complex formulas pivot tables and visualizations.
- Outstanding organizational skills with the ability to juggle multiple priorities.
- Professional written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word PowerPoint Outlook).
Preferred Qualifications
- Experience working in Sales and Marketing or supporting senior executives.
- Familiarity with CRM platforms (e.g. Hubspot) and business analytics tools.
Work Environment
- Fulltime position with working hours from and nbsp;8:00 AM to 5:00 PM EST (US).
- Occasional extended hours may be required to meet deadlines or support critical initiatives.
- Requires a proactive solutionsdriven professional who can handle confidential information with integrity.
Why Join Us
This is more than just a roleits an opportunity to become an integral part of a highperforming team. Your work will directly influence the success of the Sales and Marketing department allowing you to make a lasting impact.
Employment Type
Full Time
Key Skills
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