Executive Assistant
Executive Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
68000 - 68000
1 Vacancy
Job Description
This is a remote position.
Scope:
- Fulltime role: Preferably Monday to Friday from 9 AM to 6 PM EST / 10:00 PM to 7:00 AM Manila Time.
- Report directly to the founder.
Responsibilities:
- Manage and maintain AI systems including backend dashboards updating workflows and ensuring smooth operations.
- Handle daily calendar management task scheduling and professional email correspondence.
- Coordinate travel logistics bookings and arrangements for the executive team.
- Conduct online research on partnerships blockchain trends and AI tools summarizing findings for executive review.
- Attend executive meetings taking accurate minutes compiling notes and tracking actionable tasks.
- Assist in expense reconciliation financial tracking and oversight of bank accounts including editing documents such as SAFTs.
- Oversee and maintain the custom CRM ensuring accurate data entry client followups and report generation.
- Manage and optimize internal and external forms to streamline workflows.
- Support tasks related to tokenized AI agents including research documentation and coordination with relevant partners and platforms.
- Act as a liaison between the executive and internal teams ensuring clear communication and timely resolution of requests.
- Maintain email lists ensuring proper segmentation and targeted communication strategies.
- Organize and manage internal documents promotional materials and digital folder structures.
- Handle additional tasks and projects as directed by the founder.
Requirements:
- Minimum 3 years of experience in an Executive Assistant role preferably in a techfocused or Web3related organization.
- Proficiency in tools like ClickUp Telegram WhatsApp and Microsoft Office Suite (Excel Outlook Word).
- Familiarity with AI systems backend dashboards and tools.
- Exposure to Web3 platforms blockchain tools or cryptorelated projects is a significant advantage.
- Exceptional attention to detail organizational capabilities and communication skills.
- Ability to adapt and thrive in a fastpaced environment with training provided on ClickUp.
- Demonstrated ability to work with discretion and handle confidential information.
Preferred Qualifications:
- Experience working with Web3 technologies and familiarity with tokenized systems.
- Background in managing cryptorelated workflows and documentation.
- Previous exposure to AI dashboards tools and automation platforms.
Employment Type
Full Time
