Junior Executive Assistant - ZR17608JOB
Junior Executive Assistant - ZR17608JOB
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60000 - 60000
1 Vacancy
Job Description
This is a remote position.
Job Title: Executive Assistant
Job Summary: We are looking for a proactive and highly organized Executive Assistant to support both personal and professional functions for executive leadership. This fulltime remote position requires exceptional time management communication and problemsolving skills to manage schedules handle expenses coordinate events organize documents and assist with various administrative needs. The ideal candidate is detailoriented techsavvy and able to multitask in a fastpaced environment.
Key Responsibilities:
Calendar and Scheduling Management: Organize and prioritize the executives calendar for both personal and professional commitments addressing conflicts and ensuring seamless scheduling.
Expense Tracking: Oversee digital expense reports monitor budgets and handle reimbursements for personal and business expenditures.
Event Coordination: Plan logistics for online and personal events managing RSVPs and setting up virtual meetings through email or phone.
Document and File Organization: Create format and maintain digital documents and summaries managing cloudbased folders and archives to ensure easy access to both personal and professional files.
Vendor Coordination: Remotely liaise with vendors for personal and household services schedule virtual consultations and manage subscriptions.
Travel Planning: Arrange and manage travel itineraries including accommodations transportation and required travel documentation for smooth travel experiences.
Online Research: Conduct targeted research on specified topics and consolidate information into reports or summaries for quick reference.
Requirements:
- Experience: 3 years of experience in an executive assistant or similar administrative role preferably supporting senior leadership.
- Education: Bachelor s degree preferred but relevant experience will be considered.
- Technical Skills: Proficiency in Microsoft Office Suite Google Workspace and cloudbased document management systems (e.g. Dropbox Google Drive).
- Communication Skills: Excellent written and verbal communication skills with the ability to manage correspondence professionally.
- Organizational Skills: Strong attention to detail with the ability to multitask and prioritize in a dynamic environment.
- ProblemSolving: Resourceful with a proactive approach to handling challenges independently.
- Availability: Fulltime commitment 9:00 am to 6:00 pm GMT 4 5 days a week (Sunday off and one additional weekday off of the Executive Assistants choice).
Working Hours: Fulltime 9:00 am to 6:00 pm GMT 4 5 days a week. Includes a onehour unpaid break daily.
Employment Type
Full Time
