Executive Assistant Scheduling Assistant -

Job Title: Executive Assistant/ Scheduling Assistant
Location: Remote (EST Time zone)
Salary Range: up to 1500 USD

Work Schedule: Monday Friday 5:00 PM to 3:00 AM (EST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives founders and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and USbased businesses connecting candidates from vibrant regions like Latin America the Philippines India Pakistan Bangladesh and Africa with leading American companies. Discover a world of career possibilities with Sagan.

About Company:

We represent an innovative startup developing an AIpowered executive assistant aimed at simplifying the meeting scheduling process via email. Currently integrating human support to handle complex scheduling scenarios that the AI assistant cannot yet manage. They are looking for proactive individuals to join the team as Scheduling Assistants providing a crucial human touch to complex scheduling needs.

Position Overview:

As an Executive Assistant/Scheduling Assistant you will be responsible for supporting our AIpowered executive assistant by managing and scheduling meetings when human intervention is required. The ideal candidate will possess excellent communication skills proficiency in calendar management and exceptional organizational abilities.

Key Responsibilities:

• Monitor and Manage Scheduling Requests: Monitor email threads where the AI assistant requires human support and identify scheduling complexities beyond the AIs capabilities.
• Professional Communication: Coordinate with clients via email to schedule meetings and maintain a seamless user experience by emulating the AI assistants tone.
• Calendar Management: Access and manage users Google Calendar to propose meeting slots and ensure scheduling accuracy.
• Handle Complex Scenarios: Manage intricate scheduling tasks including rescheduling handling multiple participants and working across time zones.
• Feedback and Improvement: Document recurring scheduling challenges and provide feedback to help improve AI functionality.

Requirements:

• Essential:
  Proficiency with Gmail and Google Calendar.
  Excellent written communication skills in English.
  Strong attention to detail and organizational skills.
  Ability to work independently and manage multiple tasks efficiently.
  Reliable internet connection and a suitable remote work environment.

NicetoHaves:

• Experience as an executive assistant or in a scheduling role.
• Familiarity with other email and calendar platforms (e.g. Microsoft Outlook).
• Understanding of international time zones and global scheduling complexities.

• To Be Successful in This Role:

Adaptability: Be open to learning new systems and handle scheduling challenges with a positive attitude.

Professionalism: Maintain confidentiality and represent Workmates values.

Attention to Detail: Ensure accuracy in scheduling and communication.

Communication: Exhibit excellent written communication skills maintaining consistency in tone.

Please note: To ensure prompt processing of your application we kindly request that you submit your resume and intro video in English format.

Remote Work :

No