Client Service Representative - Lovell Animal Hospital
Client Service Representative - Lovell Animal Hospital
Posted on :
01-10-2024
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Job Description
About Lovell Animal Hospital
Lovell Animal Hospital provides experienced personalized care for cats dogs and certain pocket pets. Our patientcentric approach drives everything we do so we strive every day to exceed our client’s expectations with thorough knowledgeable compionate pet care. We treat primarily cats and dogs; however Dr. Sherri holds a special place in her heart for guinea pigs and rabbits.
Benefits Offered for our fulltime team members
Position Purpose
Our practice is excited to add another Client Service Representative to our team! We are a wellelished practice with the highest quality equipment and beautiful purposemade building. We do fun monthly/quarterly potlucks as time allows. The ideal candidate has 12 years of experience in vet med or in a medical facility and previous CSR experience. We are looking for someone with a flexible schedule who is reliable & has great customer service ss. Our staff is required to have natural hair colors (no green/ pink/ etc).
Reporting into the Practice Manager the Client Service Representative (CSR) provides an exceptional experience to our clients during every interaction. In addition to continually engaging the client the CSR performs practice administrative tasks such as record maintenance and appointment tracking. The CSR manages practice reception (visitor and telephone) maintenance of veterinary medical records accounts maintenance cash processing data entry word processing and mail services. The CSR applies practical knowledge of practice processes and services the basic rules and regulations governing visitors and animal patient treatment and veterinary record requirements and terminology to ensure every patient is wellcared for and every client has an exceptional experience.
Competencies
Essential Responsibilities
Requirements / Qualifications
Lovell Animal Hospital provides experienced personalized care for cats dogs and certain pocket pets. Our patientcentric approach drives everything we do so we strive every day to exceed our client’s expectations with thorough knowledgeable compionate pet care. We treat primarily cats and dogs; however Dr. Sherri holds a special place in her heart for guinea pigs and rabbits.
***Sign on and Retention Bonus for the right candidate!***
Sign on and retention bonus: $250 sign on and $250 after 90 days
Pay range: $12 $15
Operating Hours:
Monday Friday 7:30am5:30pm and Saturdays 8:00am12:00pm
*Ability to work Saturdays is required.
Benefits Offered for our fulltime team members
- Paid time off
- Health insurance; dental insurance; vision insurance
- Retirement benefits or accounts
- Bonus incentive
- Flexible work schedules
- Career and professional development
- Employee istance Program
- Employee Referral Program
Position Purpose
Our practice is excited to add another Client Service Representative to our team! We are a wellelished practice with the highest quality equipment and beautiful purposemade building. We do fun monthly/quarterly potlucks as time allows. The ideal candidate has 12 years of experience in vet med or in a medical facility and previous CSR experience. We are looking for someone with a flexible schedule who is reliable & has great customer service ss. Our staff is required to have natural hair colors (no green/ pink/ etc).
Reporting into the Practice Manager the Client Service Representative (CSR) provides an exceptional experience to our clients during every interaction. In addition to continually engaging the client the CSR performs practice administrative tasks such as record maintenance and appointment tracking. The CSR manages practice reception (visitor and telephone) maintenance of veterinary medical records accounts maintenance cash processing data entry word processing and mail services. The CSR applies practical knowledge of practice processes and services the basic rules and regulations governing visitors and animal patient treatment and veterinary record requirements and terminology to ensure every patient is wellcared for and every client has an exceptional experience.
Competencies
- Patience & Compion: Remaining professional while still making Doctors teammates clients and patients feel as comfortable as possible regardless of the situation or challenges presented. Responding quickly and calmly to crisis while maintaining a high standard of patient care.
- Collaboration & Teamwork: Carefully coordinating actions with Doctors and practice team members. Providing feedback appropriately and in a timely manner. Quickly incorporating feedback to ensure positive results. Sharing ideas and being open to other’s ideas.
- Communicating: Conveying instructions to clients and teammates to ensure successful patient care.
- Active Listening: Following the instructions of Doctors and sometimes patient owners. Picking up the needs of Doctors and teammates based on prior experiences and feedback.
- Organization Ss: Clear tracking of lab specimens medications patient instructions workflow and other jobrelated items while managing multiple patients and clients.
- Client Satisfaction: Ensuring all activities and interactions result in the highest level of client satisfaction.
Essential Responsibilities
- Leads practice opening and closing procedures per Practice Manager instructions and practice procedures.
- Ensures all public areas are clean and presentable for patients; cleans and straightens areas including the front desk reception area waiting area office public bathroom(s) and exam rooms.
- Processes cash checks charge card payments and credit account payments.
- Schedules appointments for the clinic adhering to practice and Doctor preferences and ensure appropriate workflow.
- ists in the updating of client/patient files as needed.
- Prepares and sends client correspondence.
- Sends reminder notices to clients for periodic notifications; conducts recalls to clients on a timely basis from a call back list.
- Performs a backup of the computer system on a regular basis as directed.
- Performs and oversees the performance of posting daily business.
- Welcomes clients and patients to the practice with a warm and friendly demeanor and ensures an excellent experience during the practice visit.
- Answers incoming telephone calls applying proper telephone etiquette.
- Presents clients with medications instructions new client kits and any other take home items.
- Handles emergency situations with great care patience and following elished clinic policies and procedures.
- Addresses client concerns in a calm appropriate manner ensuring every experience ends in satisfaction.
Requirements / Qualifications
- Full or parttime
- Ability to work on weekends
- High school diploma or equivalent
- Previous veterinary experience preferred
- Client satisfaction references preferred
- Practices OSHA safety techniques including proper PPE
Employment Type
Full Time
Key Skills
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