Virtual Admin istant

This is a remote position.

An amazing opportunity to work with a dynamic Australian Company as an experienced vibrant and highly motivated Admin Virtual Assistant.

Reporting to the Director and working with direction from the team you will be a selfstarting highly organised and experienced Virtual Assistant.

Candidates must have an incredible eye for detail and be efficient with data entry you will have an eye for detail and understand the importance of quality assurance within your role.

Administration & Support

You will be responsible for the following:

• Serve as the central point of contact for communications to the Managing Partner
  
• CRM management data entry sales pipeline management
  
• Manage multiple calendars emails calls and meetings
  
• Client concierge and telephone point of service
  
• Collection of databases on the website
  
• Updating File notes
  
• Proposal and Document preparation from templates
  
• Process and prepare financial and business forms
  
• Assist in creating financial reports on a regular basis
  
• Encode and update matter details in the client s file management system
  
• Draft various legal and compliance documents using client templates
  
• Draft various emails and letters using client templates
  
• Update terms and conditions of contracts
  
• Other General administrative duties
  

EMAIL MARKETING

• Creating a New List in Email Marketing Software (Klaviyo)
  
• Adding and removing Subscribers from Lists
  
• Editing Followup Emails and Auto Responders
  
• Creating Email Newsletters
  
• Creating Signup Forms
  
• Editing / Proofreading Emails
  
• Generating / Analysing Newsletter Reports
  

Additional Responsibilities

• Prioritize tasks effectively to manage urgent and longterm projects
  
• Assist with basic website updates and daytoday life tasks including calendar management and appointment booking
  
• Utilize visual marketing skills for content creation and manage simple graphics and video edits
  

Requirements

• Degree qualified ()
  
• Minimum of 2 years of experience
  
• Excellent communication skills both verbal and written
  
• Proactive resultsdriven and efficient
  
• Highly organised and processoriented
  
• Experience in data entry document creation and general admin within a related industry ()
  

• Microsoft Office (Word Excel and PowerPoint)
  
• Google Docs Google Sheets Gmail
  

• Experience in using various software including:
  

• CRM softphone Avaya HubSpot
  

• Strong task and time management skills
  
• Basic WordPress skills (training available)
  
• Ability to perform quick video edits and image adjustments
  

• Basic video editing software (Wondershare Filmora ClipChamp)
  
• Canva and similar tools
  

• Good eye for visual marketing
  
• Excellent customer service skills
  
• Great attention to detail
  

Benefits

• 10 days annual leave credits
  
• 5 days of sick leave