Senior Admin Assistant

This is a remote position.

Location: Remote (New Zealand Time)

• Perform efficient data entry and meticulous recordkeeping.
  
• Prepare detailed reports and craft presentation templates using tools like Google Slides.
  
• Address and respond to customer inquiries via online chat platforms.
  
• Prepare and organize sales invoices contracts and other financial documents.
  
• Update and maintain customer records marketing lists and other databases.
  
• Coordinate with other departments to ensure smooth workflow and timely completion of tasks.
  
• Assist in organizing and scheduling meetings appointments and events.
  
• Collaborate with the team to implement and optimize administrative processes.
  
• Provide process recommendations and improvement plans to enhance current workflows.
  

Requirements

• Strong written English proficiency and effective communication skills.
  
• Demonstrated reliability with a keen attention to detail.
  
• Basic proficiency in Excel and other MS Office tools.
  
• Quick learner with the ability to adapt to changing tasks and priorities.
  
• Experience in using various online communication and collaboration tools.
  

Highly Regarded Skills and Experience:

• Experience with a specific CRM Tool (e.g. Tradify Sitedoc).
  
• Prior experience in a similar administrative or support role.
  
• Prior experience in the construction industry is a plus.
  
• Familiarity with NZ construction payment claims is a plus.
  
• Ability to multitask and manage time effectively.
  

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job