WFHDirect Hire - Executive Assistant - Wize Mentoring

Do you enjoy working from home Do you thrive on organization and supporting CEOs with their schedules ensuring smooth operations and impactful decisionmaking every day

At Wize Mentoring we help transform accounting and bookkeeping firms worldwide into a powerhouse of success. With our expert guidance our clients experience increased efficiency enhanced team collaboration and sustainable growth.

Learn more about us here: WizeMentoring

Job overview:

We are currently looking for an Executive Assistant to join our growing team. Someone who can organise others while managing multiple demands in a fastpaced environment.

To be considered for this position you will need a minimum of 3 years of experience working as an Executive Assistant.

What we are offering:

Working at Wize Mentoring can accelerate your career and give you the opportunity to work with worldclass people. Were a team that loves what we do and we all thrive on our ability to make an impact. There are many benefits that come with working with us such as:

• Competitive salary package starting from 70000 pesos per month.
• Working Monday to Friday 7:00 am to 3:00 pm Philippines time (with flexibility)
• Permanent work from home.
• 20 days of paid leave a year Australian Public Holidays (with flexibility).
• New equipment provided.
• Virtual Christmas party / social events.
• A supportive and collaborative work environment.

Responsibilities:

As the Executive Assistant to the CEO you will play a critical role in providing toptier administrative support managing daily operations and ensuring the smooth functioning of the CEOs team. This position requires a proactive and detailoriented professional with a passion for administration and a proven ability to support Csuite executives effectively.

Your roles broken down:

• Coordinate and manage the CEOs calendar scheduling meetings appointments and travel arrangements. Prioritize and resolve scheduling conflicts as they arise.
• Handle all administrative tasks for the CEO including preparing correspondence reports and presentations. Manage email communications ensuring prompt responses and flagging important issues.
• Oversee and manage other staff ensuring cohesive and efficient team operations. Delegate tasks and responsibilities to team members as necessary.
• Assist in preparing and managing financial reports and budgets.
• Draft and implement company policies and procedures. Ensure all policies and procedures are up to date and communicated effectively to relevant staff.
• Organize and coordinate executive meetings including preparing agendas taking minutes and following up on action items. Ensure all meeting materials are prepared and distributed in a timely manner.
• Take initiative in managing special projects as assigned by the CEO. Ensure projects are completed on time and within scope.
• Proactively identify and address issues before they escalate. Provide innovative solutions to improve administrative processes and overall efficiency.
• Foster a supportive and nurturing office environment. Be the goto person for administrative support and office management.

Key Performance Indicators (KPIs):

• 95% of scheduled meetings and appointments are attended by the CEO on time. Zero missed meetings due to scheduling errors.
• 100% of highpriority emails are responded to within 24 hours. Maintain an organized and updated email filing system.
• Zero financial reporting errors. Monthly financial reports submitted on or before the deadline.
• New policies drafted and implemented within the agreed time frame. Compliance with updated policies across the organization.
• All executive meetings organized without logistical issues. Meeting agendas and minutes are distributed within 24 hours of meetings.
• 100% of assigned projects completed within the designated time frame. Positive feedback from the CEO on project outcomes.
• Positive performance reviews from managed staff. Effective delegation and completion of tasks by team members.

Qualifications:

• Minimum of 3 years of experience as an Executive Assistant to a CEO or Csuite executive.
• Exceptional organizational and timemanagement skills.
• Strong financial acumen and experience with financial reporting.
• Excellent written and verbal communication skills.
• Proactive with the ability to think outside the box and solve problems independently.
• Excellent skills in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other relevant software.
• Ability to manage confidential information with discretion.
• A caretaker mentality with a love for administrative tasks and supporting others.

Join our team and help shape our path to success!

Remote Work :

No