Administrative Secretary

About CMA

Construction Management Associates delivers high performance management for construction projects. Executives and project leaders partner with us to maximize speed and efficiency from pre-design to post-construction. We implement best-in-class practices across project management, design management, contract management, claims management and forensics services. We have supported leading developers and contractors in 7 countries in the Middle East and the Gulf, on over 100 projects for Public Investment Fund, Saudi Vision 2030, NEOM, Red Sea Global, Riyadh Metro, General Authority of Civil Aviation, Royal Saudi Air Force, Shangri-La, Expo 2020 Dubai, Etihad Towers, The Pearl Island, Majid Al Futtaim and countless others. We are dedicated to bringing our clients and partners a relentless spirit of innovation to modernize construction – one of the world’s oldest industries.

About the Role

You’ll provide general support to ensure the office runs smoothly every day. You’ll collaborate with individuals, teams, managers and executives on small and large tasks, taking work off their plate to ensure their success.

Responsibilities

Manage daily office operations

Maintain files and records

Answer phone calls

Schedule meetings

Schedule travel, flights, hotels

Assist with financial management and accounting

Finalize documents to send to clients

Manage office supplies and hardware

Maintain relationships with suppliers

Develop and improve administrative systems

Requirements

You’re a great communicator

You’re very organized

You maintain confidentiality

You’re a people person

You’re flexible with changing requirements

You anticipate problems

You have high attention to detail

You have a high quality bar

You move fast

You take the right action without needing permission

You can get along with anyone

You’re always improving things

You can juggle endless to-do lists

Preferred Experience

3-5 years of experience

English and Arabic fluency

Microsoft Outlook knowledge

Microsoft Office knowledge

Google Suite knowledge