Personal Assistant

Responsibilities:

Administrative Support:

• Manage and organize the General Manager s calendar including scheduling meetings appointments and travel arrangements.
  
• Prepare and edit correspondence communications presentations and other documents.
  
• Conduct research collect and analyze data to prepare reports and documents.
  

Meeting Coordination:

• Organize and coordinate meetings conferences and events ensuring all details are covered.
  
• Prepare agendas take minutes and distribute them on time.
  
• Liaise with internal and external stakeholders to ensure smooth communication and coordination.
  

Communication Management:

• Handle incoming and outgoing communications including emails phone calls and mail.
  
• Screen and prioritize communications and respond on behalf of the General Manager as appropriate.
  
• Maintain confidentiality of sensitive information.
  

Travel Arrangements:

• Arrange travel itineraries bookings and accommodations for the General Manager and other senior staff as required.
  
• Ensure all travel arrangements are wellcoordinated and within budget.
  

Office Management:

• Maintain office supplies and manage inventory.
  
• Oversee the maintenance and organization of office spaces.
  
• Coordinate with other administrative staff to ensure efficient office operations.
  

Guest Relations:

• Assist with VIP guest arrangements and special requests.
  
• Ensure that highprofile guests receive personalized service and attention.
  

Project Assistance:

• Provide support on special projects and initiatives as assigned by the General Manager.
  
• Assist in the preparation and execution of hotel events and functions.
  

Qualifications:

• Bachelor s degree in Business Administration Hospitality Management or related field preferred.
  
• Minimum of 3 years of experience as a Personal Assistant or in a similar administrative role preferably in the hospitality industry.
  
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
  
• Excellent written and verbal communication skills.
  
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
  
• High level of discretion and confidentiality.
  
• Ability to work independently and as part of a team.
  
• Flexibility to work outside normal business hours when required.
  

Location: Tema community 6

Job Type: Fulltime