C-Suite Executive As....
C-Suite Executive Assistant cum Human Resources Officer
Posted on :
08-06-2024
Employer Active
1 Vacancy
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Job Description
About Our Client:
Our client is a leading logistics company dedicated to delivering excellence in shipping and supply chain solutions. They are seeking a detailoriented and experienced Executive Assistant cum Human Resources Officer to join their dynamic team.
Position Overview:
The Executive Assistant cum HRO will support the efficient functioning of the organization by providing comprehensive administrative assistance to the CEO and managing various HR responsibilities. This role requires a strong understanding of Human Resource principles practices and regulations.
Main Responsibilities:
Diary and Schedule Management: Manage the CEO s diary and appointment schedule organize meetings and provide timely reminders.
Communication Management: Handle incoming calls and screen visitors to the CEO s office.
Mail Distribution: Distribute all incoming and outgoing mail to relevant departments within the organization.
Correspondence Assistance: Assist the CEO with correspondence reports and board papers including transcription formatting editing and proofreading.
Meeting and Event Coordination: Coordinate meetings and events including reserving conference space and arranging necessary supplies and catering.
Followup with Department Heads: Ensure timely completion of assignments by following up with department heads.
Travel Arrangements: Arrange local and international travel for the board management and staff.
Liaison Role: Serve as a liaison between the CEO and the board ensuring effective communication.
Office Coordination: Coordinate with administration for office maintenance cleaning messenger services and transportation.
Filing and Records Management: Maintain organized filing and retrieval systems for records in the CEO s office and manage society documents and reports.
Information Flow: Facilitate the flow of information to management and internal/external stakeholders.
Confidentiality: Ensure the security and confidentiality of information in the CEO s office.
Custody of Confidential Items: Maintain custody of confidential items including the Board minutes book.
HR Administration: Assist in HRrelated tasks such as recruitment onboarding employee relations performance management and compliance with HR policies and regulations.
Policy Implementation: Support the implementation of HR policies and procedures and ensure adherence to best practices and legal requirements.
Employee Support: Provide support to employees regarding HR inquiries and issues ensuring a positive and productive work environment.
Additional Duties: Perform any other duties as assigned by the CEO.
Requirements
Qualifications:
Minimum grade of Mean C or equivalent.
Diploma in Business Administration or related office administration field from a recognized university.
Professional qualification in Secretarial skills preferred.
Strong understanding of Human Resource principles practices and regulations.
3 years of experience as an Executive Assistant in a dynamic organization.
Prior experience in HR or a related field is highly desirable.
How to Apply:
Qualified candidates are invited to submit their applications including a detailed CV and cover letter. Please ensure you meet the specified requirements before applying.
Join Our Team!
Be a part of a leading logistics company where your skills and dedication will contribute to delivering excellence in shipping and supply chain solutions.
Employment Type
Full Time
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