Accounts Admin Clerk

Duties:

Accounts Receivables:

• Reconcile customer statements and send updates bimonthly.
  
• Share aged debt lists and set monthly targets.
  
• Negotiate payment plans to ensure 90% debt collection by monthend.
  
• Audit QuickBooks and ETR invoices weekly for accuracy.
  
• Maintain physical files of credit notes and customer invoices.
  
• Review credit forms and update customer details in QuickBooks.
  
• Receipt allocate and reconcile customer payments within 24 hours.
  
• Update incoming cheques register online and physically.
  
• Contact debt defaulters and implement effective action plans.
  
• Monitor adherence to payment plans.
  
• Chronologically file invoices and create individual files for top clients.
  
• Regularly call and email defaulters to collect payments.
  
• Achieve 90% collection targets and reduce aged debt.
  
• Swiftly respond to inquiries and resolve issues in records and documents.
  

Accounts Payables:

• Reconcile supplier ledgers monthly ensuring accurate postings against LPOs.
  
• Assist with procurement and update vendor details in QuickBooks.
  
• Verify supplier invoices against LPOs and communicate discrepancies.
  
• Negotiate prices and credit terms with suppliers.
  
• Review and separate personal from company telephone bills.
  
• Maintain online and physical records of outgoing cheques.
  
• Correctly post supplier payments in QuickBooks.
  
• Ensure timely payments to suppliers per negotiated terms.
  
• Follow up on short supplies and ensure resolution before monthend.
  
• Chronologically file supplier invoices and payment details.
  

Payroll Management:

• Review expense reports calculate earnings and deductions and submit payroll by the 25th.
  
• Update payroll with personal details and reconcile accounts monthly.
  
• Maintain physical and QuickBooks payroll records.
  
• Issue payslips and update payroll for hires and terminations.
  
• Manage leave and sick off applications.
  

Operating Expenses:

• Manage various monthly bills and ensure timely payments.
  

Statutory Payments:

• Process reconcile and file tax payments for the company and associated entities.
  

Requirements

Requirements:

• High level of integrity
  
• Excellent computer skills