Administration Officer

We are constantly growing and are currently looking for an  Administration Officer to join our team in Kingdom of Saudi Arabia. 

Would you like to be part of a dynamic EPC leader with global presence Wed like to meet you.

Join our worldwide journey. Build on something that matters!

Role Summary:

You will be responsible for supporting projects day to day Administration tasks and implementing our IMS (Integrated Management System) at projectlevel.

What you will need to do:

• Comply with companys HSE Standards and local rules and regulations.
• Coordinate with Project ADM team in relation to daytoday activities.
• Arrange formalities relevant to site access.
• Safe keeping of Passports (if applicable) of all employees and  of  resident visa of personnel on leave.
• Prepare documents for submission to Government authorities for issuance of work permit resident visa local driving license & international driving license.
• Prepare & submit authorization letters to various government departments.
• Arrange documents and transportation for patients visiting clinics and Hospitals.
• Periodically update employee record in coordination with the Immigration Department.
• Pay various expenses such as attestation renewal of passports new iqama & renewal  exitreentry visa and family residence visa.  Collect paid invoices prepare relevant expenditure statements.
• Arrange attestation of documents from Chamber of Commerce Ministry of Foreign Affairs and consulates.
• Coordinates with Regional Office for Visa issuance.
• Arrange repairs and maintenance of vehicles used by the employees.
• Arrange Travel and transportation for executive managers & employees.
• Arrange Internal and external accommodation for employees and visitors.
• Arrange new phone numbers for newcoming employees.  Follow up of Telephone invoices and payments.
• Maintain Satellite channels at residential camps & rental apartments.
• Keep records on lease agreements of camps office & rental apartments and  follow up of expiry date and payment.
• Report to catering service provider the employee meals as per category & nationality as well as payment arrangements.
• Follow up the renewal of registration cards of the company vehicles and of certificate for marine equipment.
• Perform any other related duties as assigned.

What you will need to have:

• Minimum 5 years of experience in Construction Administration and Operations preferably in MENA Region
• Bachelors degree in Business Administration or other related field
• Professional working proficiency (written and oral) of English language
• Speaking fluent English
• Knowledge of MS Office Suite

We are someone who:

• Is outgoing and skilled communicator
• Has strong organizational skills and is able to lead and inspire a team of admin professionals
• Is able to work both independently and as team leader exercising professional judgment and coordination skills
• Is passionate about his field of expertise and determined to succeed
• Prior exposure in online monitoring systems will be considered an asset
• Meet deadlines and problemsolving ability

What is in it for you: 

Expat package is on the shelf yet the real joy comes from being a member of smart and passionate teams within an international leading EPC Group on a mission that matters. We create mega construction projects literally around the globe with meaningful impact on the local communities for the years to come. At Archirodon you will find a proud productive and humancentric culture caring for and building on our people and their development!

Please note that you will be contacted only in case you are shortlisted for an interview. In the meantime do not hesitate to stay in touch and keep monitoring our open vacancies and our LinkedIn page!  Rest assured that your application will be treated with strict confidentiality and under all applicable data privacy regulations.