Document Controller
نُشرت في :
27-10-2024
صاحب العمل نشط
1 وظيفة شاغرة
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكترونيValid email field required
أرسل الوظائف
شارك هذه الوظيفة
أرسل لي وظائف مشابهة
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكترونيValid email field required
أرسل الوظائف
الوصف الوظيفي
Job Purpose:
To monitor the daytoday requirements related to the document control services for the Contracts & Procurement department including storage upkeep retrieval version control numbering indexing and distribution of documentation to ensure compliance with Company’s defined document control protocols.
Document Management
- Receive segregate login and file all departmentrelated documents as per department requirements to ensure proper archiving & retrieval.
- Distribute documents as per user list to ensure necessary action from the concerned department.
- Record all incoming and outgoing correspondence specifications minutes of meetings and other department documentation and file in accordance with the filing system.
- Conduct the registration classification storage scanning version control tracking filing and transmission of electronic files and physical paper copies financial documents invoices and other controlled documents as required by the department.
- Operate the central filing units as required which includes receiving daily requests for withdrawal of files from various departments checking for required authorization retrieving files from filing unit and recording file movement on file booking out cards following up on borrowed files and ensures their prompt return.
- Ensure maintenance of a proper sequential numbering system in each and every document to ensure easy retrieval and management of information. Maintain an adequate and efficient filing system of all drawings documents and agreements per company project filing system.
- Dispose old records and files only upon receipt of written instructions from respective department heads.
- Prepare outgoing transmittals for all reviewed /approved document and drawing submittals and send them to concerned or originating companies and update log.
Followup
- Review check and compare the completeness of documents and follow up with various stakeholders to ensure the completeness of the archived folders.
- Update past information onto the system in order to organize and monitor department documents for benchmarking of new and old documents.
Minimum Qualifications:
- High school diploma
Minimum Experience:
- 2 years of relevant experience
JobSpecific Skills (Generic / Technical):
- Good communication and interpersonal skills
- Planning and organizing skills
- Working knowledge of Microsoft Office
- Attention to detail
نوع التوظيف
دوام كامل
المهارات المطلوبة
الإبلاغ عن هذه الوظيفة
إخلاء المسؤولية: د.جوب هو مجرد منصة تربط بين الباحثين عن عمل وأصحاب العمل. ننصح المتقدمين بإجراء بحث مستقل خاص بهم في أوراق اعتماد صاحب العمل المحتمل.
نحن نحرص على ألا يتم طلب أي مدفوعات مالية من قبل عملائنا، وبالتالي فإننا ننصح بعدم مشاركة أي معلومات شخصية أو متعلقة بالحسابات المصرفية مع أي طرف ثالث. إذا كنت تشك في وقوع أي احتيال أو سوء تصرف، فيرجى التواصل معنا من خلال تعبئة النموذج الموجود على الصفحة اتصل بنا
