Document Controller
Posted on :
27-10-2024
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
Job Purpose:
To monitor the daytoday requirements related to the document control services for the Contracts & Procurement department including storage upkeep retrieval version control numbering indexing and distribution of documentation to ensure compliance with Company’s defined document control protocols.
Document Management
- Receive segregate login and file all departmentrelated documents as per department requirements to ensure proper archiving & retrieval.
- Distribute documents as per user list to ensure necessary action from the concerned department.
- Record all incoming and outgoing correspondence specifications minutes of meetings and other department documentation and file in accordance with the filing system.
- Conduct the registration classification storage scanning version control tracking filing and transmission of electronic files and physical paper copies financial documents invoices and other controlled documents as required by the department.
- Operate the central filing units as required which includes receiving daily requests for withdrawal of files from various departments checking for required authorization retrieving files from filing unit and recording file movement on file booking out cards following up on borrowed files and ensures their prompt return.
- Ensure maintenance of a proper sequential numbering system in each and every document to ensure easy retrieval and management of information. Maintain an adequate and efficient filing system of all drawings documents and agreements per company project filing system.
- Dispose old records and files only upon receipt of written instructions from respective department heads.
- Prepare outgoing transmittals for all reviewed /approved document and drawing submittals and send them to concerned or originating companies and update log.
Followup
- Review check and compare the completeness of documents and follow up with various stakeholders to ensure the completeness of the archived folders.
- Update past information onto the system in order to organize and monitor department documents for benchmarking of new and old documents.
Minimum Qualifications:
- High school diploma
Minimum Experience:
- 2 years of relevant experience
JobSpecific Skills (Generic / Technical):
- Good communication and interpersonal skills
- Planning and organizing skills
- Working knowledge of Microsoft Office
- Attention to detail
Employment Type
Full Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
