Administrative Accounting Officer

• You will be required to provide support to clients and employees in the office and work with the Centre Manager/ Directors to ensure the office operations work efficiently.
  
• You are responsible for ensuring every employee has what they need to do their job and they follow all administrative protocols while getting their work done on time
  
• Coordinate office activities and operations to secure efficiency and compliance to company policies
  
• Supervise administrative work to ensure performance
  
• Keep stock of office supplies and place orders when necessary
  
• Maintain all assets registers and ensure adherence to daily controls on asset
  
• security
  
• Undertake all bookkeeping and accounting procedures for the organizations
  
• Support budgeting and bookkeeping procedures
  
• Manage agendas/ travel arrangements/ appointments etc. for the upper
  
• management
  
• Create and update records and databases with personnel financial and other data
  
• Prepare timely bills and invoices for the clients
  
• Follow up on payments from the clients
  
• Track stocks of office supplies and place orders when necessary
  
• Submit timely reports and prepare presentations/proposals as assigned
  
• Prepare Statutory Annual Accounts / Statutory Financial Statements such as
  
• balance sheets Profit and Loss Accounts Trial Balance etc
  
• Prepare payroll & payroll taxes such as PAYE WHT SDL
  
• Corporate Tax Return Estimation Revision & Final Return
  
• Ensure adherence to Stamp Duty Import Duty & Excise Duty Administration
  
• Ensure compliance to Tax Compliance Planning for all liable taxes
  
• Create Excel Template for Daily Entries for the sake of preparing monthly quarterly semiannual and annual reports
  
• Posting all transactions from the company inception to date so as to create sound accounting system with appropriate record keeping.
  
• Payroll preparation and share with client management all payroll Vouchers for Final payment of Net Pay PAYE SDL NSSF and WHT if any.
  
• Prepare Payment Vouchers and Petty cash Vouchers for various client expenses and purchases.
  
• Pass into the Excel Form all recurring expenses such as Rental Fees retainer fees insurance claims depreciation and other monthly expenses.
  
• Prepare Tax invoices and ensure EFD Receipts are issued for the same invoices.
  
• Advise Management on various Internal controls that need to be adhered while designing policies.
  
• Share with management Important snapshot reports monthly and discuss the rationale of each report and advise the best practices that can improve the performance further based on the shared reports.
  
• Book appointments
  
• Inform the therapists of their daily schedules
  
• Receive clients in for appointments
  
• Enter clients details onto the registers and IT systems once available
  
• Direct clients where to go within the Center
  
• Manage the social media accounts of the Companies
  
• Answer phones sometimes directing calls to other staff through phone system
  
• Answer queries from clients and other staff
  
• Prepare bills and invoices for clients
  
• Liaise/ follow up with the insurance companies on all issues
  
• Advise clients how to make payments and receive payments from them
  
• Do the following admin duties such as:
  
• Prepare letters
  
• Filing of returns
  
• chasing up reports from the therapists after the assessments
  
• Photocopying
  
• Inputting data
  
• Ordering stationery and other items for the centre
  

Requirements

• Bachelor Degree in Business Administration/ Accounting/ Finance CPA (additional advantage)
  
• Minimum of two years experience in administration/ accounting/ finance role
  
• friendly and welcoming
  
• patient and understanding
  
• follow instructions and procedures
  
• work accurately and methodically
  
• work in a team but use your own initiative
  
• work with all types of people
  
• deal with people who may be angry or upset
  
• confident while engaging with clients and while using the phone
  
• have good organization skills good communication skills IT skills & excellent customer service skills