Administrative Accounting Officer
Posted on :
24-08-2024
Employer Active
1 Vacancy
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Jobs by Experience
1-3years
Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
24-08-2024
Job Description
Responsibilities
- You will be required to provide support to clients and employees in the office and work with the Centre Manager/ Directors to ensure the office operations work efficiently.
- You are responsible for ensuring every employee has what they need to do their job and they follow all administrative protocols while getting their work done on time
- Coordinate office activities and operations to secure efficiency and compliance to company policies
- Supervise administrative work to ensure performance
- Keep stock of office supplies and place orders when necessary
- Maintain all assets registers and ensure adherence to daily controls on asset
- security
- Undertake all bookkeeping and accounting procedures for the organizations
- Support budgeting and bookkeeping procedures
- Manage agendas/ travel arrangements/ appointments etc. for the upper
- management
- Create and update records and databases with personnel financial and other data
- Prepare timely bills and invoices for the clients
- Follow up on payments from the clients
- Track stocks of office supplies and place orders when necessary
- Submit timely reports and prepare presentations/proposals as assigned
- Prepare Statutory Annual Accounts / Statutory Financial Statements such as
- balance sheets Profit and Loss Accounts Trial Balance etc
- Prepare payroll & payroll taxes such as PAYE WHT SDL
- Corporate Tax Return Estimation Revision & Final Return
- Ensure adherence to Stamp Duty Import Duty & Excise Duty Administration
- Ensure compliance to Tax Compliance Planning for all liable taxes
- Create Excel Template for Daily Entries for the sake of preparing monthly quarterly semiannual and annual reports
- Posting all transactions from the company inception to date so as to create sound accounting system with appropriate record keeping.
- Payroll preparation and share with client management all payroll Vouchers for Final payment of Net Pay PAYE SDL NSSF and WHT if any.
- Prepare Payment Vouchers and Petty cash Vouchers for various client expenses and purchases.
- Pass into the Excel Form all recurring expenses such as Rental Fees retainer fees insurance claims depreciation and other monthly expenses.
- Prepare Tax invoices and ensure EFD Receipts are issued for the same invoices.
- Advise Management on various Internal controls that need to be adhered while designing policies.
- Share with management Important snapshot reports monthly and discuss the rationale of each report and advise the best practices that can improve the performance further based on the shared reports.
- Book appointments
- Inform the therapists of their daily schedules
- Receive clients in for appointments
- Enter clients details onto the registers and IT systems once available
- Direct clients where to go within the Center
- Manage the social media accounts of the Companies
- Answer phones sometimes directing calls to other staff through phone system
- Answer queries from clients and other staff
- Prepare bills and invoices for clients
- Liaise/ follow up with the insurance companies on all issues
- Advise clients how to make payments and receive payments from them
- Do the following admin duties such as:
- Prepare letters
- Filing of returns
- chasing up reports from the therapists after the assessments
- Photocopying
- Inputting data
- Ordering stationery and other items for the centre
Requirements
Knowledge and Experience
- Bachelor Degree in Business Administration/ Accounting/ Finance CPA (additional advantage)
- Minimum of two years experience in administration/ accounting/ finance role
- friendly and welcoming
- patient and understanding
- follow instructions and procedures
- work accurately and methodically
- work in a team but use your own initiative
- work with all types of people
- deal with people who may be angry or upset
- confident while engaging with clients and while using the phone
- have good organization skills good communication skills IT skills & excellent customer service skills
Employment Type
Full Time
Key Skills
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