Admin Assistant AU ZR338JOB

This is a remote position.

• Facilitate the completion of onhire contracts for temporary placements ensuring accuracy and compliance with company policies.
  
• Manage the process of setting up reference checks for candidates within our recruitment system ensuring thorough documentation.
  
• Promptly respond to emails from candidates clients and team members providing timely and professional communication.
  
• Ensure candidates are registered and compliant with all necessary regulations and requirements.
  
• Format resumes according to company standards highlighting key skills and experiences.
  
• Assist with the onboarding process for new hires including gathering necessary documentation and facilitating training sessions.
  
• Prepare and send out quote proposals to clients in a timely manner addressing their specific needs and requirements.
  
• Schedule and coordinate interviews between recruiters and candidates ensuring all parties are informed and prepared.
  
• Prepare and organize documents for electronic signatures streamlining the contract signing process.
  
• Conduct daily searches for potential candidates on Seek and other relevant platforms identifying suitable matches for open positions.
  
• Communicate with potential candidates via phone and email providing information about job opportunities and conducting initial screenings.
  
• Conduct phone screenings with candidates to assess their qualifications and suitability for specific roles.
  
• Prepare detailed candidate reports for recruiters summarizing key information and feedback from interviews and assessments.
  
• Monitor and follow up on missing timesheets from employees ensuring accurate and timely payroll processing.
  
• Send out tailored interview tip emails to candidates providing guidance and support to help them prepare for interviews with specific clients.
  
• Monitor missed office calls during workfromhome days ensuring prompt followup and resolution as needed.
  
• Develop and implement a social media content calendar planning and creating engaging posts to promote company brand and attract new clients and candidates.
  
• Create compelling content aimed at attracting new clients and maintaining strong relationships with existing clients.
  
• Monitor and manage all company social media accounts responding to comments and messages in a timely manner.
  
• Prepare and send out bulk emails to clients regarding trending HR topics keeping them informed of industry updates and best practices.
  

Requirements

• Previous recruitment coordination experience preferred.
  
• Strong communication organization and multitasking skills.
  
• Proficiency in MS Word and Excel; ability to quickly learn our database system.
  
• Good attention to detail and excellent research skills.
  
• Experience in Canva or similar design tools would be an advantage.
  

Benefits