Admin Assistant AU ZR338JOB
Admin Assistant AU ZR338JOB
Posted on :
17-04-2024
Employer Active
1 Vacancy
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Jobs by Experience
1-3years
Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
17-04-2024
Job Description
This is a remote position.
Job Overview
We are seeking a dynamic and organized individual to join our team as an Admin Assistant. In this role you will be responsible for a variety of tasks related to recruitment coordination and social media management to support our teams objectives.
Responsibilities
- Facilitate the completion of onhire contracts for temporary placements ensuring accuracy and compliance with company policies.
- Manage the process of setting up reference checks for candidates within our recruitment system ensuring thorough documentation.
- Promptly respond to emails from candidates clients and team members providing timely and professional communication.
- Ensure candidates are registered and compliant with all necessary regulations and requirements.
- Format resumes according to company standards highlighting key skills and experiences.
- Assist with the onboarding process for new hires including gathering necessary documentation and facilitating training sessions.
- Prepare and send out quote proposals to clients in a timely manner addressing their specific needs and requirements.
- Schedule and coordinate interviews between recruiters and candidates ensuring all parties are informed and prepared.
- Prepare and organize documents for electronic signatures streamlining the contract signing process.
- Conduct daily searches for potential candidates on Seek and other relevant platforms identifying suitable matches for open positions.
- Communicate with potential candidates via phone and email providing information about job opportunities and conducting initial screenings.
- Conduct phone screenings with candidates to assess their qualifications and suitability for specific roles.
- Prepare detailed candidate reports for recruiters summarizing key information and feedback from interviews and assessments.
- Monitor and follow up on missing timesheets from employees ensuring accurate and timely payroll processing.
- Send out tailored interview tip emails to candidates providing guidance and support to help them prepare for interviews with specific clients.
- Monitor missed office calls during workfromhome days ensuring prompt followup and resolution as needed.
- Develop and implement a social media content calendar planning and creating engaging posts to promote company brand and attract new clients and candidates.
- Create compelling content aimed at attracting new clients and maintaining strong relationships with existing clients.
- Monitor and manage all company social media accounts responding to comments and messages in a timely manner.
- Prepare and send out bulk emails to clients regarding trending HR topics keeping them informed of industry updates and best practices.
Requirements
- Previous recruitment coordination experience preferred.
- Strong communication organization and multitasking skills.
- Proficiency in MS Word and Excel; ability to quickly learn our database system.
- Good attention to detail and excellent research skills.
- Experience in Canva or similar design tools would be an advantage.
Benefits
Join our team for an exhilarating adventure with these amazing perks:
- Permanent Workfromhome setup
- Companyprovided equipment
- Secondary WiFi Modem
- 100% conversion of UNUSED leave credits
- HMO on Day 1
- Grab Voucher every month
- Birthday Gift
- Loyalty Gift
- Christmas Gift
- WorkLife Balance
- Active employee engagements physically such as Christmas Party & Team Building and virtual events such as townhall with prizes.
Organize and Manage Time: Handle multiple tasks efficiently, prioritizing as needed. Clear Communication: Talk with clients, team members, and stakeholders via email, phone, or video calls. Attention to Detail: Make sure everything's accurate, from data entry to proofreading. Tech Savvy: Comfortable using various software, project management tools, and communication platforms. Problem-Solving: Think on your feet to troubleshoot issues and resolve conflicts. Customer Service: Provide top-notch service to clients and customers. Adaptability: Roll with changes and different tasks with ease. Confidentiality: Keep sensitive info safe and be trustworthy. Initiative: Take the lead in suggesting improvements and finding solutions. Remote Work Etiquette: Be professional in virtual communication and stay focused.
Employment Type
Full Time
Key Skills
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