Senior Administrative Assistant - Executive Commercial Support -
Senior Administrative Assistant - Executive Commercial Support -
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Salary Not Disclosed
1 Vacancy
Job Description
We value all of our employees who make our growth and success possible. We are proud to offer industry leading compensation comprehensive benefits 401(k) match with additional profit sharing PTO and abundant career opportunities.
Come join our award winning 11000 strong organization as we fuel the world and each other!
Summary:
This position will be responsible to provide administrative support to commercial executive leadership reporting and assisting in the development of new growth projects for the commercial group.
Essential Duties and Responsibilities:
- Provide administrative support for the Commercial group required which will include preparing time sheets expense reports booking travel answering phones managing calendars schedule meetings and day to day filing.
- Help prepare presentations for senior management.
- Prepare daily/monthly Oil/Gas volume summaries.
- Assist in the preparation of department budgets and forecasts.
- Assist with the preparation of annual budgets.
- Be the commercial liaison between contract administration audit financial accounting and volume accounting.
- Draft and disseminate reports projects and other documents for internal and external recipients.
- Keep track of all Commercial meetings.
- Performs other duties and tasks as determined by the leadership team
- Effective communication and coordination with all departments with the company are essential in the role.
- Provide back up for front desk.
- Code Open Text Invoices for approval.
- Manage Mail Mailouts and Interoffice mail.
Qualifications:
- Minimum five years of supporting executive leadership in a supporting administrative role
- Excellent written verbal organizational and interpersonal communication skills
- A strong sense of urgency and attention to detail
Preferred Qualifications:
- Proficiency with Sharepoint OpenText and SAP applications highly desired
- Experience in commercial activities related to business systems scheduling accounting contracts or commercial optimization.
- Bachelors degree preferred.
- 10 years of administrative experience within a Fortune 500 company.
Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Usually normal office working conditions.
- Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
- Occasional overnight travel may be required.
- Rare visits to industrial/manufacturing settings which may include exposure to various materials and chemicals as well as extreme temperature conditions and loud machinery and require appropriate personal protective equipment.
An equal opportunity employer/disability/vet
Is an equal opportunity employer and does not discriminate against qualified applicants on the basis of actual or perceived race color religion sex sexual orientation gender identity age national origin disability pregnancy veteran status genetic information citizenship status or any other basis prohibited by law.
The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.
DISCLAIMER:
The statements listed in this job posting which are subject to change are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities duties and skills required of personnel so classified.
Employment Type
Full Time
