Project Manager - Exhibitions Events
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
As our Project Manager you will be a key member of the project management team responsible for developing detailed project plans and timelines. You will be involved in breaking down the event into key phases (e.g. preevent event execution and postevent) identifying major deliverables and creating a project schedule. You will coordinate with all stakeholders define the scope set expectations and establish deadlines for each milestone.
What you will do
1. Stakeholder Management
You will manage the needs and expectations of internal and external stakeholders. Our team must communicate with event sponsors exhibitors clients vendors and internal teams (marketing operations technical teams etc.) and ensure that everyone involved understands their roles requirements and timelines.
2. Risk Management
Identification and mitigation are key to delivering a successful event. As part of the project management team you will anticipate potential risks (e.g. venue issues technical failures supplier delays) and develop contingency plans to address them. This includes creating risk logs assessing impact and ensuring mitigation strategies are in place.
3. Coordination of MultiFunctional Teams
The project management team is the central hub coordinating efforts across various functional teams (marketing logistics technical legal etc.). You will help ensure that each team is working toward the same goals aligning tasks and timelines to avoid bottlenecks. This coordination is essential for seamless execution during the event.
4. Venue and Vendor Management (Fringe Events)
Securing and managing the venue suppliers and vendors is a critical function. Your role will include negotiating contracts ensuring timely delivery of goods and services and managing relationships with thirdparty providers such as audiovisual companies caterers and transportation services.
5. Communication and Reporting
Clear communication within the project team and to stakeholders is essential. You will set up regular meetings status reports and communication plans to keep all parties informed about progress risks and changes. You will also act as the primary point of contact for resolving issues during the project.
6. PostEvent Evaluation and Reporting
After the event the team conducts a postevent review to assess success metrics and gather feedback from stakeholders. This involves operational effectiveness and lessons learnt. The team prepares a final report summarizing achievements lessons learned and recommendations for future events.
Key Responsibilities
Your primary responsibility is to manage interdepartmental processes milestone and risk management while also taking a key role in stakeholder management and reporting to both internal and external partners.
Objectives & Tasks
- Smoothen interdepartment timelines/deadlines
- Improve overall delivery and approval process
- Risk management and mitigation planning and execution
- Manage nondept tied deliverables (badging merch)
- Create a macro guide for project/event delivery
1. Project Plan
- Development and reporting
- Macro Level o Micro Level (When required)
- Process evaluation and alignment
2. Continuous Risk assessments
- Milestone alignment
- Resourcing consideration
- Deadline management: delays and contingencies
- Contingency plans for potential issues
3. Meeting management
- Minutes and tasks reporting
- Tracking and monitoring
4. Assign Key Responsibilities
- Reg and badging rollout (Requirements to production)
- Merch Design pricing and rollout (Requirements to production
- Roles and Responsibilities (Onsite plan)
- Identifying onsite requirements
- Post event milestones tracking
- New event rollout (New Launches project rollout)
Qualifications :
What you will bring
You will have:
- Experience or exposure in managing mid large scale trade exhibitions conferences sports events or FMCG launches and events
- Ability to manage multiple projects and deliverables at different stages of the project life cycle
- Exposure to evaluating and managing Interdepartmental processes and milestones
- Stakeholder interaction and management both internal teams and external partners across all levels
- Risk management and mitigation planning
- Exposure to MS Office/Office 365 suite of software Smart Sheets and Airtable
Demonstrated skills:
- Ability to perform critical work involving judgement accuracy and speed with minimal supervision
- Computer literate and proficient in the use of Microsoft Word Excel Airtable and Smart Sheets.
- Able to prioritise work tasks and deadlines proficient in using scheduling tools
- Proactive and selfmotivated
- Interpersonal and customerfacing skills
- Cultural awareness and sensitivity
Additional Information :
What you will get
- Medical Insurance for individual and family
- Annual leave 25 days
- Remote working on Sundays
- Working anywhere 1 month every year
- School fees contribution 40000 SAR per child per year (up to a max of three children)
- Wellbeing Benefits
- Family visa costs (up to a max of three children)
- Individual annual flight allowance for expats
International Relocation Package*:
- Paid flight to Riyadh individual and family (up to a max of three children)
- 60 days accommodation or suitable serviced apartment from your arrival date or a oneoff payment of SAR 5000
- Up to SAR 2500 reimbursement of shipping goods/excess baggage costs
- Individual annual flight allowance
- Paid flight home for individual and end of service gratuity payment when leaving the company (if applicable)
Local Relocation Package*:
- Paid flight to Riyadh individual and family (up to a max of three children)
- 30 days accommodation or suitable serviced apartment from arrival date or a oneoff payment of SAR 5000
- Up to SAR 2500 reimbursement of shipping goods/excess baggage costs
*If eligible
We work hard to make sure life at Tahaluf is rewarding supportive and enjoyable for everyone. Were not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up join in and help make things happen. We dont just accept difference we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disabilityfriendly environment. If you require any support or adjustments to participate in our interview or selection processes please let us know.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
