Sales Support
Creating PFI s according to instructions from the sales representative or manager in charge.
Performing costing tasks for new products and preparing profitability analyses.
Coordinating with customer services and warehouse to ensure timely delivery and invoicing.
Preparing analyzing and distributing sales reports when required.
Assisting the sales team by following up with procurement and other departments regarding pending orders.
Supporting the sales team in opening new client accounts and maintaining an organized workflow.
Tracking pending order statuses and communicating updates to customers.
Maintaining accurate customer records including contracts PFI and account opening forms.
Organizing and participating in sales meetings taking minutes and managing action items.
Working closely with finance procurement production and warehouse teams to facilitate smooth sales processes.
Responding to customer inquiries via phone email or in person in the absence of a sales representative.
Assisting the sales team with daily administrative tasks lead generation and followups.
Scheduling meetings and appointments for the sales team.
Accounting Skills
Managing accounts receivable by monitoring customer payments and sending timely followups.
Assisting in the reconciliation of sales data with financial records to ensure accuracy.
Collaborating with the finance team to prepare monthly and quarterly financial reports.
Supporting budget preparation by providing relevant sales and expense data.
Ensuring accurate entries of sales transactions into the ERP system (e.g. SAP).
Handling petty cash reimbursements and preparing expense reports.
Contributing to the preparation of financial statements by consolidating sales data.
Assisting with tax documentation and compliance reporting
Requirements
Competencies Required
Selfdriven and eager to learn with strong organizational and people skills.
Excellent attention to detail and numerical accuracy.
Proficient in Microsoft Excel PowerPoint Word and email scheduling tools.
Strong verbal and written communication in Swahili and English.
Collaborative team player with excellent interpersonal skills.
Demonstrates integrity professionalism and ethical behavior.
Proactive in raising queries and providing effective solutions.
Charismatic with the ability to push tasks and processes forward.
Maintains a calm and composed demeanor while working collaboratively.
Experience with ERP systems (i.e.: SAP)
Special requirements
Regular and on time attendance
May be required to work overtime
