Virtual Administrative Assistant
Virtual Administrative Assistant
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Job Description
This is a remote position.
Role Name: Administrative Assistant
Schedule:
- Parttime (20 hours per week 4 hours per day MondayFriday) 9am to 1pm
Client Timezone: Australia AEST
Client Overview
Join a dynamic and growing electrical services company that s making waves in both commercial and industrial sectors. This established firm specializes in delivering comprehensive electrical solutions from rapidresponse maintenance to complex yearlong installation projects. With a diverse project portfolio and commitment to excellence they re seeking a talented individual to support their continued growth and success.
Job Description
We re seeking a detailoriented Virtual Administrative Assistant to join our client s innovative team. In this role you ll be the backbone of administrative operations ensuring smooth daytoday functioning while supporting various aspects of project management and financial operations. This position offers an exciting opportunity to work with a variety of modern business tools and systems while contributing to the success of highimpact electrical projects across commercial and industrial sectors. The ideal candidate will thrive in a dynamic environment where adaptability and precision are key.
Responsibilities
- Manage and organize email communications ensuring timely responses and proper filing
- Handle calendar management and scheduling coordination for team members and projects
- Process and track bill payments maintaining accurate financial records
- Create and manage invoices ensuring proper documentation and timely processing
- Implement and maintain project tracking systems to monitor progress across multiple initiatives
- Prepare detailed reports on various aspects of business operations
- Coordinate with team members to gather necessary information for documentation
- Maintain and organize digital filing systems for easy access to important documents
Requirements
- Proven experience with email management platforms (Gmail Outlook) and calendar scheduling tools
- Basic knowledge of QuickBooks or Xero
- Experience with project management tools (Trello Asana or similar platforms)
- Excellent written and verbal communication skills
- Strong attention to detail and ability to maintain high accuracy in all tasks
- Demonstrated ability to work independently and manage time effectively
- Quick learner with the ability to adapt to new software and systems
- Reliable internet connection and quiet home office setup
- Ability to work in Australian business hours
Proven experience with email management platforms (Gmail, Outlook) and calendar scheduling tools Basic knowledge of QuickBooks or Xero Experience with project management tools (Trello, Asana, or similar platforms) Excellent written and verbal communication skills Strong attention to detail and ability to maintain high accuracy in all tasks Demonstrated ability to work independently and manage time effectively Quick learner with the ability to adapt to new software and systems Reliable internet connection and quiet home office setup Ability to work in Australian business hours
Employment Type
Full Time
