Human Resources Specialist

POSITION OBJECTIVES:

The HR Specialist at Overseas Food Trading LTD will provide handson operational support to the HR Executive (CHRO). The HR specialist will work closely with all departments within the company and be involved in several Human Resources functions with a special focus on recruitment and onboarding employee relations HRIS compliance benefits administration and training.

SUMMARY REQUIREMENTS:

To perform this job successfully an individual must be able to execute each essential job function satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and/or satisfy the productivity performance or qualification standards for the position.

ESSENTIAL JOB FUNCTIONS

HUMAN RESOURCES DUTIES

Recruitment and Onboarding:

• Assist with the recruitment process by posting job openings screening resumes and scheduling interviews.
• Conduct new hire orientation and onboarding activities including paperwork completion training and introductions to company policies and procedures.

Employee Relations:

• Serve as a point of contact for employee inquiries and concerns providing guidance and support as needed.
• Assist with the resolution of employee relations issues including conflicts grievances and disciplinary actions.
• Foster positive relationships between employees and management through effective communication and conflict resolution strategies.
• Plan and organize employee events to ensure a culture of inclusion
• Organize charitable and volunteer events for causes that Overseas Food Trading LTD supports.

Benefits Administration:

• Assist with managing employee benefits programs including health insurance retirement plans and other voluntary benefits.
• Assist employees with benefits enrollment changes and inquiries ensuring accurate recordkeeping and compliance with regulations.
• Coordinate open enrollment processes and communicate benefits updates to employees as needed.
• Administer and track FMLA.
• Process unemployment claims and employee verification letters.

HRIS compliance:

• HRIS (Human Resources Information System) data entry and maintenance ensuring accuracy and confidentiality of employee records.
• Assist with the implementation of HR policies employee handbook updates procedures and initiatives to support organizational objectives.
• Maintain employee files in compliance with applicable legal requirements.

Training and Development:

• Assist with the coordination of employee training and development programs.
• Track and evaluate training effectiveness and employee feedback to improve future programs.

Incidental Duties

The above list of essential job functions describes the general nature and level of work being performed in this job. It is not intended to be an exhaustive list of all duties and indeed additional responsibilities may be assigned as required by management.

PERFORMANCE EXPECTATIONS

Adhere to Overseas Food Trading Standards of conduct.

Ability to prioritize and work with limited supervision.

A proactive approach to problemsolving and a willingness to learn new technologies.

Adept at handling multiple competing priorities and duties in a fastpaced results driven rapidly changing environment.

Strong followup skills organizational and time management skills

Ability to maintain confidentiality / discretion in all office and HR matters.

Ability to work with all levels of associates.

A highenergy individual who possesses a collaborative work style and a rollup your sleeves attitude

Available to work in the office five days a week.

JOB QUALIFICATION STANDARDS

The following describes the general qualifications and physical sensory and mental abilities normally associated with performing the essential functions of this position.

Education and Experience:

• Twoyear degree or bachelor's degree in administration psychology or human resources preferred.
• Minimum 25 years’ experience in Human Resources required.
• SHRMCP certification – a plus.

Knowledge and Skill Requirements/Specialized Courses and/or Training:

• Knowledge of HR employment related laws/practices
• Highly proficient with MS Excel Word and PowerPoint
• Proficiency with Google workspace Microsoft Office 365 applications: Sharepoint / Business Central
• HRIS exp. a plus (ADP BambooHR Paychex Paylocity Peoplesoft…) and or ability to learn new technology systems in a short timeframe.

Language and Communication Skills:

• Exceptional verbal and written communication skills.
• Proven ability to communicate effectively and influence all levels of staff.
• Strong relationship building and customer service skills.

Physical sensory and motor demands:

Frequent standing and sitting. Intermittent squatting bending twisting lifting. This position requires excellent visual acuity and auditory sense. The noise level in the work environment is usually quiet.