Events Coordinator
Events Coordinator
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1 Vacancy
Job Description
Join our team as an Events Coordinator a pivotal role driving the success of our marketing strategy and brand growth. Youll travel extensively overseeing the planning and execution of key events ensuring every detail is handled flawlessly. This role offers the opportunity to build meaningful relationships with attendees including contractors and distributors as well as event sponsors industry partners who amplify the reach and impact of our events each year. If you thrive in a fastpaced environment tackle challenges with enthusiasm and excel as a collaborative team player this role is perfect for you!
Responsibilities:
- Assist in executing the promotional and educational event strategies tactical plans and related projects from beginning to end;
- Support the planning and monitoring of budgets and manage timelines;
- Source and select suppliers/services negotiate agreements and manage costs;
- Collaborate frequently with all affected departments and experts (campaign managers content creators social media managers marketing automation expertsproject coordinatorsetc.) and external resources (freelancers and agencies);
- Constant project progression follow ups to mitigate risk predict and avoidbottlenecks;
- Mitigate risks and anticipate potential issues implementing contingency plans as needed;
- Champion administrative tasks (constant communication with project stakeholders payment schedules BEO travel bookings etc);
- Provide onsite event execution of inperson events. in Canada and the USA;
- Conduct postevent analysis evaluating performance against key metrics and objectives.
A Day in the Life of an Event Coordinator:
Your day starts with checking in on venue details ensuring everything is set for upcoming events. Youll spend time collaborating with the graphics merchandise and architect teams ensuring all materials are ready and onbrand. Throughout the day youll participate in brainstorming sessions to refine surveys finalize event flow and prepare platform setups. Managing your workload youll stay on top of multiple projects ensuring smooth execution and addressing any challenges that come up along the way.
Qualifications :
- A minimum of 2 years of experience in a similar position;
- Extensive availability to travel during Q1 2025 (approx. 35%) to coordinate and attend all events;
- Hold a valid passport and have the capacity to travel to the USA;
- Valid drivers license;
- Handson experience in operations and logistics;
- Excellent problemsolving decisionmaking and negotiation skills;
- Excellent customer service and professionalism in dealing with multiple stakeholders;
- Strong organizational skills and highly structured work habits;
- Techsavvy with strong knowledge of the MS Office Suite;
- Excellent French and English communication skills written and verbal;
- Capable of managing multiple projects with short deadlines.
Additional Information :
We thank all applicants for their interest; however only successful applicants will be contacted.
The use of the masculine gender has been adopted for ease of reading and is not intended to be discriminatory.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
