Customer Care Service Coordinator

The Customer Care Service Coordinator will be a customer advocate and provide a world class level of customer support to internal and external customers of Smiths Detection.  This role is the catalyst to providing customers with First Call Resolution to their inquiry. This person assumes responsibility as the first human interface with the customer for incoming calls to Smiths Detection Service.

Job duties to include but are not limited to;

• Accurately opens and documents service events within the SMS.
• Use our enterprise system to generate the appropriate work order for the field service engineer to understand the purpose location parts warranty etc. for the job.
• Investigates analyzes and rectifies customer concerns or elevates problems to management attention when necessary.
• Coordinate the daily schedule for Field Service Engineers/Vendors performing maintenance repair or installation work orders for domestic and international customers.
• Coordinate all field service work orders using the field service software while providing extensive notes.
• Create quotes as required for consumable orders and billable spare parts.
• Conducts followup calls/emails after repairs/installs are completed to ensure customer satisfaction.
• Assumes accountability to reduce or minimize costs whenever scheduling field service work orders.
• Excellent ability to build rapport with the Field Service Engineers/Vendors and work collaboratively on a daily basis.
• Communicates with domestic/international partners and vendors to make sure the correct staff is deployed.
• Communicates with the customer or point of contact via the phone and email consistently keeping them informed of progress delays and status.
• Fully understands the geography and logistics associated with various regions.
• Intimately familiar with the airports and associated codes within various regions.
• Receive and process orders from customers via telephone website and email and processes accordingly.
• Clarify P/Ns based upon customer description as required.
• Confirm instock counts verify whether parts are in stock and if not quote an expected lead time.
• Track all backorders and ensure that they are filled in a timely fashion.
• Provide all requested proof of delivery for billing/accounting purposes
• Preapprove all returned merchandise; provide Return Material Authorization (RMA) explain policies and paperwork to customer.
• Receive and resolve inquires and complaints by customers concerning incorrect billings or shipment problems.
• Processes Field Service Reports and reconcile parts inventory.
• Create nonproduct requisitions and purchase orders in order process vendor invoices.
• Maintain liaison with Supply Chain Tech Support Sales Trade Compliance Credit & Finance and other related departments.
• Processes intercompany transfer orders.
• Utilizes specialized system reports and followsup with customers to ensure satisfaction.
• Notifies supervisor of repetitive problematic issues where a possible pattern may exist or anticipated inventory shortages are expected.
• Create interpret and disseminate reports as requested.
• Comply with and ensure department compliance with Company health safety and environmental policies.
• Comply with all applicable U.S. export control and security regulations.
• Required to successfully obtain and maintain government clearance.
• Other duties as assigned to assure the success of the Call Center.
• Call center operations run on a 24/7 schedule. Various shifts are available including nights and weekends.

Qualifications :

Education/training:

• High School Diploma required. Associates Degree preferred. Equivalence achieved through comparative work and life experience is acceptable.

Experience:

• Prior handson order processing data entry experience scheduling/dispatching experience and a minimum of 2 years of experience in a customer service/support environment.

Knowledge skills/ other attributes:

• This position requires access to ITAR EAR and Department of State or Department of Commerce controlled information and routine access to a cleared facility. Applicant must be a U.S. Person (citizen green card holder or other permanent resident).
• Individuals should possess good communication skills and have a strong orientation for customer focus and teamwork.
• Must be responsive to all customer issues at all times.
• Must display an ability to handle multiple projects or tasks at the same time while still meeting servicelevel agreements.
• Ability to perform data entry tasks and utilize various functions within the Service Management System (SMS).
• Proficiency with Microsoft Office software specifically Word and Excel.
• Must be fluent in English.
• Experience with SAP ServiceMax Salesforce CRM or Field Service software and/or bilingual capabilities are highly desirable.
• Possess excellent organizational communication interpersonal skills with the ability to multitask several projects at once.
• Excellent customer service skills and the ability to handle stressful situations.
• Selfmotivated reliable and accountable individual.
• Possess outstanding telephone and computer skills.
• Must be willing to accept and be adaptable to changing shifts and job requirements based upon the needs of the business and demonstrate flexibility.
• Must have the ability to pass government background checks to obtain required clearances to work on government contracts.
• Background This position requires Sensitive Security Information (SSI) access and vetting via the TSA. Applicant must successfully pass a federal background investigation.

Additional Information :

We offer

Join us and well help build your career with excellent training and opportunities for career growth across the business both locally and globally. Youll experience an inclusive environment with strong leadership and a focus on safety and wellbeing. Youll also have the flexibility to choose from a wide range of benefits to suit your lifestyle offering you and your family support from a health and wellbeing financial and lifestyle perspective.

Join us and work for a worldleader with the benefits and training to reward your dedication and skills. Be part of a team where we are making the world a safer place.

HIRING SALARY RANGE: The compensation for this position ranges from $40431 $60647. (Salary to be determined by the education experience knowledge skills and abilities of the applicant and alignment with internal and market data.) This role offers a competitive Business Profit Plan. This position includes a competitive benefits package. For details please visit the Reward & Benefits tab on our main careers page at 

Smiths Detection is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin or protected veteran status and will not be discriminated against on the basis of disability. Equal Employment Opportunity PostersIf youd like to view a copy of the companys affirmative action plan or policy statement please email .

If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application please email or call tollfree . This email and phone number is created exclusively to assist disabled job seekers whose disability prevents them from being able to apply online. Only messages left for this purpose will be returned. Messages left for other purposes such as following up on an application or technical issues not related to a disability will not receive a response. Smiths Detection Inc. participates in the Electronic Employment Verification Program.

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of race colour religion sex sexual orientation gender identity national origin economic status disability age or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics where we celebrate support and embrace diversity.

At no time during the hiring process will Smiths Group nor any of our recruitment partners ever request payment to enable participation including but not limited to interviews or testing. Avoid fraudulent requests by applying jobs directly through our careers website (Careers Smiths Group plc)